Receptionist, Administrative​/Clerical

Job Overview

Are you a highly organized professional looking to elevate your career in a dynamic office environment? Randstad Professional is seeking a talented Receptionist / Office Administrator for a permanent, full-time position with one of our premier clients in Calgary, AB. As a global leader in talent solutions, Randstad Professional specializes in matching top-tier administrative talent with exceptional business administration environments. Our recruiters are experts in their fields, dedicated to helping you find a rewarding career path in a role that offers a true place for growth.

In this essential role, you will serve as the central point of contact and the welcoming face of our client’s office. Aligned with the O-NET classification for Secretaries and Administrative Assistants, you will deliver high-level business administration support, ensure office efficiency, and coordinate essential staff activities. Working full-time and in person at a thriving Calgary office, you will have the opportunity to showcase your multitasking abilities while managing vendor relations, organizing corporate events, and facilitating both internal and external communication.

This position is a fantastic place for growth, offering a motivated professional the chance to expand their skill set within the business administration space. Beyond traditional administrative duties, you will support daily office operations by maintaining shared spaces like the kitchen and handling light lifting, such as moving a flat of pop for office refreshments. Additionally, it is a significant advantage if you are open to providing direct executive support, including copying and creating documents for the President and the engineering team.

This permanent position is an excellent opportunity for a self-starter who thrives in a fast-paced setting and wants a clear path for professional advancement.

• Exceptional career advancement potential within a company that is a proven place for growth.
• Competitive pay and a comprehensive benefits package tailored for you and your dependents.
• Extended health care, dental care, and vision care insurance coverage.
• Life insurance, disability insurance, and emergency travel insurance.
• Access to an Employee and Family Assistance Program (EFAP) and virtual healthcare.
• Flexible schedule options to support a healthy work-life balance.
• Paid time off and participation in engaging company events.
• Vibrant corporate culture that actively fosters long-term career growth and innovation.

• Welcome guests and direct visitors to the appropriate person or office while maintaining a presentable reception area.
• Answer, screen, and forward phone calls, take messages, and ensure professional communication.
• Handle mail and delivery logistics by receiving, sorting, and distributing packages, as well as tracking outgoing courier shipments.
• Monitor, order, and distribute office supplies and manage relationships with equipment vendors.
• Support the President directly by assisting with copying, formatting, and creating sensitive documents.
• Collaborate with the engineering team to prepare, duplicate, and organize technical documentation.
• Maintain the cleanliness and organization of the office kitchen to ensure a welcoming environment for staff and guests.
• Perform light physical tasks as needed for office supply management, including lifting items up to the weight of a flat of pop.
• Implement and maintain physical and digital filing systems in compliance with record retention policies.
• Schedule meetings, appointments, and project-related travel, including arranging lunches and vendor lunch‑and‑learns.
• Optimize daily productivity by implementing and maintaining efficient office systems and workflows.

• 2+ years of experience in a receptionist, office administrator, or administrative support role (minimum 1 year of dedicated receptionist experience and 2 years of administrative experience required).
• Secondary School diploma is required; a certificate or diploma in Business Administration or equivalent is highly preferred.
• Intermediate skill level in computer applications including MS Word, MS Excel, and…