Accounting and Administrative Coordinator

Connecting you to Accounting jobs in Calgary, Alberta!

About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.

We have partnered with a Canadian-based organization focused on innovation and investment to support them in hiring for their next Accounting and Administrative Coordinator.

Job

Job Type: Direct Hire

Category:
Accounting

Location:

Calgary, Alberta

Our downtown Calgary client is seeking to add a member to their growing team. With a lean and highly engaged team, they are committed to operational excellence and delivering meaningful impact through their work.

The culture is best described as agile, collaborative, and hands-on. Team members are trusted to take ownership of their responsibilities while contributing to a broader team mandate. There is a strong emphasis on accountability, adaptability, and supporting one another in a fast-paced environment where priorities can evolve.

This position is a well-rounded role that blends accounting responsibilities with administrative support. The successful candidate will play a key role in maintaining the day-to-day financial operations while also ensuring the office runs smoothly. With a strong focus on Accounts Payable (AP), this role requires someone who is comfortable working in the details, managing competing priorities, and supporting multiple functions across the organization.

• Perform full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processing, including entering invoices, issuing payments, and maintaining accurate financial records across multiple entities and cost centres.
• Coordinate and execute payment runs, including obtaining approvals, preparing electronic funds transfers (EFTs), wire payments, and internal transfers through online banking platforms.
• Generate and issue client invoices in alignment with internal approvals and project milestones.
• Monitor outstanding receivables, reconcile balances with internal stakeholders, and follow up on overdue accounts.
• Manage daily banking activities, including recording deposits and reconciling transactions.
• Support month-end close activities by completing reconciliations and maintaining organized financial documentation.
• Oversee general office administration, including managing supplies, maintaining inventory, and ensuring overall office organization.
• Coordinate logistics for meetings and internal events, including scheduling, setup, and vendor communication.
• Establish and maintain office procedures and administrative systems to improve efficiency.
• Provide front-line support by answering phones, greeting visitors, and directing inquiries appropriately.
• Arrange travel, accommodations, and itineraries as required.
• Maintain both physical and digital filing systems to ensure accurate record-keeping and accessibility.

• Bachelor’s degree, diploma, or certificate in Accounting, Finance, or a related field is required. Bachelor’s degree, diploma, or certificate in Accounting, Finance, or a related field is preferred.

• Clean criminal and credit check.
• Solid understanding of accounting principles and financial processes.
• Proficiency in accounting software such as Quick Books, along with Microsoft Office Suite.
• Strong organizational skills with the ability to manage both financial and administrative responsibilities concurrently.

• Minimum of 3 years of experience in accounting or finance, with a strong emphasis on Accounts Payable (AP).
• Experience supporting multi-entity environments, processing inter-company transactions is considered an asset.
• Previous exposure to office administration or coordination responsibilities is beneficial.

• Attention to Detail:
  Demonstrates a high level of accuracy when processing financial data and managing records.
• Time Management:
  Effectively prioritizes tasks and meets deadlines in a fast-paced environment.
• Communication:
  Strong written and verbal communication skills for interacting with vendors, internal teams, and external stakeholders.
• Adaptability:
  Comfortable managing shifting priorities…