Logistics & Administrative Assistant

Job in Okotoks, Calgary, Alberta, T3S, Canada

Listing for: Robert Half

Full Time position
Listed on 2026-06-05

Job specializations:

Administrative/Clerical
Data Entry, Office Administrator/ Coordinator, Business Administration

Location: Okotoks

Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion.

Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements.

Key Responsibilities

Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups

Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations

Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation

Support stock control activities, including reconciliations, cycle counts, and discrepancy management

Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers

Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently

Maintain accurate records and support compliance requirements within a structured, regulated environment

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