AVP Executive Assistant

The Opportunity

Job classification: P3018 - AVP Assistant

Salary range: $60,000 - $70,000

Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 37.5

Paid leave: 4 Weeks Vacation / 14 Flex Days per year

Final date to receive applications: 4:00PM, June 10th, 2026

SAIT is looking for a highly organized and proactive AVP Executive Assistant to support our Finance leadership team.

Reporting directly to the Associate Vice President, Finance, the AVP Executive Assistant is responsible for providing administrative support to the AVP and the Leadership team within the Finance Department by preparing correspondence, presentations, reports, managing special projects and scheduling meetings.

This position acts as a key liaison between the AVP Finance, SAIT Executives, internal departments, and external stakeholders.

• Maintain the Associate Vice President’s calendar.
• Coordinate and schedule meetings, including preparing agendas, meeting materials, and logistical arrangements as required.
• Provide administrative support for the Audit & Investment Committee.
• Arrange and coordinate business travel and accommodation when required.
• Prepare, edit, and format correspondence, presentations, reports, and other materials.

• Coordinate departmental communications and distribute information on behalf of the Finance Leadership Team.
• Maintain and reconcile departmental records and documents, including organizational charts, email distribution lists and credit card statements.
• Support departmental events, professional development activities, and town halls.
• Maintain office stationery and kitchen supplies and coordinate vendor services such as Culligan water delivery.
• Assist with onboarding new hires.
• Serve as a key point of contact for internal and external stakeholders, providing professional, timely, and confidential administrative support.

• Minimum high school diploma.
• A post-secondary certificate or diploma in a related field, such as Business Administration or Office Management, is an asset.
• 5 - 10 years of administrative experience.
• Experience supporting senior management is preferred.
• Knowledge of post-secondary institutions is an asset.
• Advanced proficiency in Microsoft Office Suite.
• Experience with teleconferencing and video conferencing tools.
• Knowledge of audio-visual equipment and setup.
• Demonstrate high level of professionalism, discretion, and ability to handle confidential information.
• Exceptional organizational and time management skills, with the ability to multi-task.
• Proactive and resourceful, with the ability to take initiative, solve problems, and work independently with minimal direction.
• Excellent verbal and written communication skills.
• Strong interpersonal skills, with a positive and collaborative attitude.

• Generous time off to pursue other passions and support your wellbeing.
• SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported.
• Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate.
• Access to a Health Spending or Taxable Spending Account.
• Professional development opportunities through our Free Seat Program, tuition support, access to Linked In Learning and discounted Continuing Education & Professional Studies courses.
• Defined Benefit pension through LAPP to help you retire with confidence.
• Excellent dining options on campus.
• Free access to our fitness facilities and group fitness classes.

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Community and Belonging at SAIT.