SIS Assistant, Secondary Schools

SIS Assistant, Secondary Schools - Bowness High School - Area 1

Competition Info
Competition Close Date:
Tuesday, June 9, 2026 at 11:59PM

Calendar: 10 Month Traditional

Salary:
Staff Association Grade D - $26.25 - $34.02 per hour

FTE: 1.0, 35 hours per week

Additional Information
Experience working in Power School at the high school level is an asset. The candidate must be collaborative, a strong communicator, and patient. Bowness has a strong sense of community thus the successful candidate should be a person who wants to be a part of a team.

Position Description
Responsibilities

Organize procedures for the maintenance of student information and records of new registrations, withdrawals, promotions, demographic changes, and required codes (e.g. student funding code, transportation).

Initiate student information processes in the school, such as school year opening, school year closing and Alberta Education/CBE deadlines. Ensure school adherence in meeting timelines.

Transfer critical information such as Student Registration, Diploma Exam registrations and all final marks to Alberta Learning. Analyze information for data transfers, researches and verifies funding codes and ensures data is accurately maintained and reconciled.

Coordinate the collection, input, correction, maintenance, and distribution of student marks and ensuring mark entries are accurate so that funding in not impacted.

Organize procedures for generation, printing and distribution of report cards.

Organize annual attendance procedures. Input, maintain, and ensure accuracy of student attendance data. Generate and print attendance reports required by teachers and administration.

Provide courteous and efficient customer service to students, parents, teachers and administration as necessary. Assesses the nature of the call or inquiry and initiates contact with the appropriate resources and personnel if required.

Provide SIS support to staff as necessary, in conjunction with the SIS team and the school administrator responsible for SIS.

Ensure user documentation for SIS and its supporting software packages is up to date.

Serve as a resource to administrators, counselors, teachers, and other clerical staff on procedures related to student records and custom report creation, such as graduation, honor roll, and scholarships.

Utilize Alberta Learning software (Extranet) to verify accuracy of diploma requirements, request transcript information and search for Alberta Learning identification numbers.

Under the direction of the administrator responsible for SIS, participate in the development of course setup for each new school year, run scheduling simulations that ensure students and teachers will receive accurate timetables, and troubleshoot and make the necessary adjustments.

Liaise with various services units and departments throughout the CBE, responding to FOIP compliant requests for data, such as Student Services’ requests for student enrolments for the new school year.

Perform other related responsibilities as assigned.

Qualifications

Education and Experience

High school completion

A recognized post‑secondary Office Assistant Certificate or its equivalent

Two years progressively more responsible related office experience including multiple aspects of student information management

The completion of a recognized post‑secondary Administrative Information Management Diploma or its equivalent with one year of progressively more responsible related experience with Student Information Management in an office environment will also be considered

Other equivalent combinations of directly related post‑secondary education and directly related experience may be considered.

Demonstrated Skills and Competencies

Proficiency in office computer applications such as word processing, spreadsheet, publishing and presentation applications, electronic mail/calendar applications and other information management tools

Accurate and efficient data entry skills – minimum accurate keyboarding speed of 40 wpm

Very good time management, prioritization, multitasking and organizational skills

Very good ability to adapt and manage change

Strong verbal and listening communication skills,…