Development Assistant, Qualico Communities

Full Time Employee Calgary, AB, CA

4 days ago Requisition

Title: Development Assistant

Location: Qualico Calgary Regional Office, 37 Quarry Park Blvd SE

At Qualico Communities, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.

Reporting to the Director, Development, as the Development Assistant you will provide administrative and coordination support to the Development team. This role is primarily administrative, with opportunities to learn about land development, construction coordination, contract administration, and project tracking.

The ideal candidate is organized, detail-oriented, proactive, and eager to support a busy project-based team. Strong communication skills are also a key attribute for this role.

• Scheduling project meetings, coordinating boardrooms, preparing agendas, taking meeting minutes, and tracking follow-up items.
• Reviewing, circulating, tracking, and managing legal registration packages to support timely and accurate subdivision registrations.
• Managing third‑party back charges for both contractors and builders.
• Maintaining accurate construction progress records in Lot Works to support project tracking and reporting.
• Supporting contract administration, including organizing, tracking, and maintaining project documentation, agreements, correspondence, and filing systems.
• Assisting with invoice coding, document preparation, spreadsheets, reports, correspondence, and other administrative tasks.
• Coordinating communication with internal teams, consultants, contractors, municipalities, utility providers, and other stakeholders as required.
• Maintaining project trackers, logs, and administrative tools to support deadlines and reporting requirements.
• Identifying opportunities to improve administrative processes and proactively suggest efficiencies.
• Collecting, reviewing, and reconciling employee expense reports, ensuring expenses are coded appropriately before submission to accounting.
• Maintaining updated and accurate databases and spreadsheets. Distributing documents, materials or other items.
• Promoting a safe work environment and ensuring compliance with Qualico’s Safety Program. Promptly reporting safety concerns or violations to the supervisor.
• Maintaining positive relationships with contractors, consultants, municipalities, builders and other stakeholders.
• Staying current on industry standards, regional Council decisions and land development practices to enhance work productivity and quality.
• Assisting the Development team and other departments with other project duties as assigned.

• Organized; you effectively manage your time while balancing multiple priorities.
• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non‑judgmental way.
• Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
• A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.
• High School Diploma, or equivalent.
• Minimum 2 years of administrative or land development experience.
• Valid driver’s licence and access to a reliable vehicle.
• Satisfactory verification of criminal record check.
• Comfortable using office equipment and Microsoft Office programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint).

• Creating trusting and successful working relationships.
• Setting clear, measurable and achievable goals.
• Cooperating with team members in an open, positive and respectful manner.
• Taking responsibility for the outcomes of decisions and actions.
• Continuously pursuing learning and growth.
• Staying current with technical job skills.

You primarily work in an office setting during regular business hours. Travel to sites is required on a frequent basis. Overtime may be occasionally required.

Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.