Property Administrator

What will you do?

• Establish and maintain a professional working relationship with tenants and address their concerns in a timely and efficient manner;
• Responsible for monthly rent collection and collection of arrears; increase and track EFT participation;
• Processing tenant charge‑backs invoices; tenant refunds and tenant allowances;
• Prepare and present weekly and monthly A/R reports and prepare late payment notices and tenant statement of accounts;
• Prepare tenant welcome packages;
• Assist with opening and closing of utility accounts;
• Set up and maintenance of tenant accounts and contracts within Dream portals and files;
• Prepare monthly rent roll reconciliation; rental advice notices; tenant letter/memos and assist the accounting team with the preparation of annual year end packages;
• A/P: handle creation, application, and process purchase orders; reconcile open PO report; review and processing of invoices;
• Administer and update the tenant contact list and property file;
• Receive and prepare mail and courier packages; prepare boardrooms for meeting; greet visitors and monitor reception phone line;
• Responsible for the collection of maintenance of tenant/contractor insurance certificates; and
• Participate in at least one annual selected community involvement initiatives with your team and tenant events.

• At least 1 year of experience with a real estate management financial system;
• Intermediate to advanced proficiency with Microsoft Office, especially Excel and Word;
• Strong interpersonal skills, and communication with customers/tenants, both verbally and in writing;
• Highly skilled at multi‑tasking and identifying priorities;
• Experience using Property Management Software. JD Edwards or YARDI is a bonus;
• Basic understanding of accounting and lease/CAM interpretation;
• Real estate industry experience; and
• Post‑secondary education in Accounting or Property & Building Administration.

Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know and we will work with you to meet your needs. Our recruitment process does not include the use of Artificial Intelligence (AI).