Office Administrator

Overview

The primary purpose of the Office Administrator is to provide administrative support to the organization at DeHavilland Aircraft of Canada. The role requires a high‑energy individual with exceptional interpersonal skills, strong communication ability (both verbal and written), and a willingness to adapt to a changing environment. The candidate should possess good initiative, sound judgment, and the ability to prioritize work and adapt when requirements change or deadlines move.

• Manage daily reception requirements, including receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating s, etc.
• Ensure stationery and other required supplies are checked, ordered, and approved on a regular cadence.
• Maintain action logs tracking progress against deadlines for the team; provide follow‑up notifications and reminders as necessary.
• Support the development of status reports, presentations, and other documentation.
• Assist teams with follow‑up and/or corrective actions related to operational departments.
• Organize and perform general administrative duties.
• Maintain current safety documentation to ensure alignment with document control requirements.
• Coordinate and manage meetings, conferences, and other organizational engagements.
• Maintain boardroom(s), ensuring they are organized, supplied, and presentable for customers or other visitors.
• Prepare agendas and meeting minutes.
• Provide support for requests to host meetings, training sessions, events, or tours.
• Perform other administrative or office duties, or projects as required or as assigned.

• 3+ years or equivalent experience in an office assistant role.
• Experience with international travel and/or event planning considered an asset.
• Experience in preparing documents, reports, and spreadsheets.

• Advanced working knowledge of Microsoft Office (Word, Excel, and PowerPoint).
• Accurate and strong data entry and data analysis skills.
• Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quickly.
• Strong ethics and the ability to provide a high degree of confidentiality.
• Ability to work with minimal supervision independently and collaboratively.
• Problem‑solving ability.
• Excellent organizational, written, and verbal communication skills with a strong attention to detail.
• Ability to work flexible schedule including evenings and weekends when required.

• Competitive wages.
• Paid vacation.
• Extended health benefits (medical, dental, vision, paramedical).
• Life insurance.
• RRSP/DPSP plan.
• Employee and family assistance program.

All employees are expected to maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position as described. This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals. Employees are expected to adhere to the use of personal protective equipment (PPE) when at work, which must include but is not limited to maintaining a positive fit test when mask use is required.

DeHavilland Canada aims to be inclusive and diverse and provides equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, or disability, are encouraged to apply. DeHavilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative.

Information relating to the need for accommodation and accommodation measures will be addressed confidentially.