Property Administrator​/Scheduler

Our client, a well‑established and local property management company, is seeking a highly organized and proactive Scheduler / Property Administrator to join their close‑knit team. This is an excellent opportunity for someone who enjoys working in a smaller, cohesive environment where you can take ownership of your work, operate independently, and still feel supported by a collaborative team around you.

In this role, you’ll be a key support to daily operations – balancing scheduling coordination with administrative responsibilities that keep everything running smoothly. It’s a great fit for someone who is naturally organized, resourceful and takes initiative without needing to be asked.

This position is also ideal for someone with strong administrative experience who is looking to break into the property management space. While previous property management experience is not required, a genuine interest in the industry and a willingness to learn will set you up for success. You’ll have the opportunity to gain hands‑on exposure and develop valuable skills within a supportive team environment.

A positive, “can‑do” attitude is essential, along with a willingness to jump in wherever needed. This team values reliability, collaboration, and someone who takes pride in contributing to a positive workplace culture.

• Work closely with Property Managers to coordinate day‑to‑day operations across assigned properties, including maintenance coordination, administrative support, and owner/tenant communications.
• Provide ongoing administrative support to the Property Management team, including vendor coordination, documentation management, and owner chargeback administration.
• Complete monthly credit card expense reconciliations accurately and within required timelines.
• Coordinate recurring property maintenance services, including fire alarm testing, backflow testing, parking lot sweeping, line painting, irrigation startups/blowouts, window cleaning, and other scheduled services.
• Maintain accurate and organized records, files, and documentation for each property corporation.
• Issue and track work orders, following up with vendors and contractors to ensure timely completion of services.
• Prepare and distribute correspondence and communications to property owners and residents as required.
• Assist with general office and administrative functions to support the overall operations of the team.
• Support special projects and additional duties as assigned.

• Post‑secondary education is considered an asset.
• High School Diploma is required.

• Must be available to work fully in‑office.
• A transparent RCMP background check is required.

• Minimum of 2+ years of experience in an office or administrative role is required.
• Previous experience in a scheduling or coordination‑focused position is required.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent attention to detail and a high level of accuracy in all work.
• Ability to take initiative and work independently with minimal supervision.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to problem‑solve and adapt quickly in an agile environment.
• Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
• Professional and courteous approach when interacting with clients, tenants, and vendors.
• Reliable, punctual, and committed to maintaining a high standard of work.

$60,000 per year

Full benefits provided following probationary period.

Monday to Friday, 8:00am – 5:00pm

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

In person (on‑site)