Office Manager

Position Summary

We are seeking an organized, detail-oriented, and proactive Construction Office Manager to oversee the office s daily administrative operations. The ideal candidate will support project teams, manage office processes, coordinate documentation, manage accounts payable/receivable, and ensure efficient communication between field staff, clients, subcontractors, and management. This role is critical to maintaining smooth business operations.

• Manage day-to-day office operations and administrative functions.
• Maintain office supplies, equipment, and vendor relationships.
• Develop and improve office procedures and workflows.
• Coordinate meetings, schedules, and company events.
• Provide direct support for executives.

• Assist project managers with project documentation, contracts, and compliance records.
• Maintain accurate project files and electronic records.

• Process accounts payable and accounts receivable transactions.
• Prepare invoices, purchase orders, and expense reports.
• Assist with payroll administration and timesheet collection.
• Monitor project costs and assist with budget tracking.

• Serve as the primary point of contact for clients, subcontractors, suppliers, and visitors.
• Coordinate communication between office staff and field personnel.
• Handle incoming calls, emails, and correspondence professionally.
• Support customer service and issue resolution efforts.

• Maintain employee records, certifications, and training documentation.
• Ensure compliance with company policies and industry regulations.
• Assist with insurance certificates, safety documentation, and licensing requirements.
• Prepare reports and maintain confidential business records.

• High school diploma or equivalent required; associate s degree or bachelor s degree preferred.
• 3+ years of office management, administrative, or construction industry experience.
• Robust knowledge of construction office processes and project documentation.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with construction management (Site Docs, Workforce) and accounting software (Quickbooks, Sage) is an asset.
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and prioritize competing deadlines.

• Knowledge of construction contracts.
• Experience with bookkeeping, payroll, or accounting functions.
• Strong problem-solving abilities and attention to detail.

$50,000.00-$80,000.00 per year

• Dental care
• Extended health care
• On-site parking
• Vision care

Work Location:

In person