Administrator Shipping​/Receiving

Requisition :

Career Group: Distribution Centre Careers

Job Category: Administration

Travel Requirements: 0 - 10%

Job Type: Full-Time

Country: Canada (CA)

Province: Alberta

City: Calgary

Location: 0040 Bill Sobey RSC

Postal Code: T4A 0P9

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

The Shipping/Receiving Clerk provides administrative assistance and direct support to the Team Leaders. The clerk also provides indirect support to the Operations Team at the Retail Support Centre through commitment to accuracy, efficiency and exceptional customer service. Actively contributes to a positive and productive working environment.

This is an 8‑month contract. The shift is Friday, Saturday, Sunday, Monday, and Tuesday 9:30 pm to 6:00 am.

• Complete and release all scheduled orders out of EXE inventory program for selection
• Prepare trailer maps for loaders and validate loading process
• Prepare and amalgamate load sheets
• Create Bills of Lading electronically or manually
• Respond to all Customer Service enquiries on a timely manner
• Distribute incoming mail to appropriate customers within their delivery guidelines
• Work closely with Dispatch Team and Logistics to ensure that all delivery documentation is available for execution of on‑time deliveries
• Answer and direct phone calls
• Direct all drivers coming into the building
• Pull purchase orders and sort by vendor and appointment
• Match and compare packing slips and bills of lading to purchase orders
• Run receiving labels for purchase orders designated for receiving
• Verify and adjust purchase orders in EXE
• Close purchase orders once verification has been completed
• Add, change, and delete purchase orders from existing appointments
• Maintain positive relationships with drivers and staff
• Maintain a clean and safe work environment as per company requirements
• Work within team to identify opportunities for continuous improvement
• Perform all other duties as assigned

• Proficient use of Microsoft Office Suite
• Strong communication skills (both oral and written)
• Ability to motivate others
• Excellent time‑management skills
• Ability to work under pressure and meet strict deadlines
• Forklift certification or experience
• Experience with Workforce Management Systems
• A minimum of 2 to 3 years’ experience in a similar role or in warehouse roles with increasing responsibility

• Competitive Benefits Package, tailored to meet your needs, including health and dental coverage, as well as life insurance and Accidental Death and Dismemberment Insurance
• Access to Virtual Health Care Platform and Employee and Family Assistance Program
• A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings
• A 10% in‑store discount at our participating banners and access to a wide range of other discount programs, making your purchases more affordable
• Learning and Development Resources to fuel your professional growth
• Paid Vacation (eligible only after working a set number of hours/days worked)

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.

We may use Artificial Intelligence (AI) tools to support efficiencies in the candidate screening, assessment, and recruitment processes. These AI tools do not make hiring decisions on behalf of the Company; these decisions are made by our Hiring Teams.

Please note:

successful candidates will be required to provide documentation to prove their legal ability to work in the position during the onboarding process. Documentation will be assessed by the employer prior to commencement of work.