Executive Assistant

Executive Assistant

WHAT YOU’LL DO:

The Executive Assistant provides dedicated, high-level support to executive leadership, serving as a trusted business partner who enables executive effectiveness through exceptional organization, sound judgement, proactive coordination, and disciplined execution.

Reporting to the Senior Executive Assistant, this role works in close partnership with assigned executives to manage executive priorities,optimize executive time, coordinate strategic meetings,stakeholder engagements, executive travel, and cross-functional initiatives.

Acting as an extension of the executive, the Executive

Assistantanticipatesbusiness needs,identifies risks and gaps before they become issues, proactively removes barriers to execution, and translates leadership priorities into coordinated action across the organization.

This role plays a critical role inmaintainingoperational flow, strengthening communication and accountability, and enabling executives to focus on the decisions that matter most.

• Build trusted partnerships with assigned executives to understand priorities, working styles, and business objectives.
• Protect andoptimizeexecutive time through proactive calendar management aligned to business priorities.
• Anticipate needs,identify potential conflicts, and proactively remove barriers to execution.
• Exercise sound judgement in managing competing priorities, shifting demands, and sensitive situations.
• Serve as an extension of the executive whilemaintainingconfidentiality, professionalism, and discretion.

• Coordinate leadership operating rhythms, recurring meetings, and strategic planning cadences.
• Prepare agendas, presentations, briefing packages, decision-support materials, and meeting documentation.
• Track action items, commitments, decisions, and deliverables, ensuringtimelyfollow-through.
• Maintain visibility across executive priorities and proactively elevate risks, dependencies, or scheduling conflicts.
• Support cross-functional initiatives by coordinating stakeholders and driving progress toward key milestone sand business priorities.

• Serve as a central coordination point between executives, leadership teams, employees, customers, partners, and external stakeholders.
• Build strong relationships across the organization tofacilitatecollaboration and effective communication.
• Coordinate executive participation in customer meetings, leadership sessions, business reviews, and strategic initiatives.
• Ensure stakeholders are aligned, prepared, and informed ahead of key meetings and business activities.

• Draft, edit, and format executive communications, presentations, leadership updates, and business correspondence.
• Coordinate content collection and stakeholder input whilemaintainingconsistency, quality, and executive voice.
• Support communication initiatives led by executive leadership and the Senior Executive Assistant.
• Ensure communication materials are accurate,timely, professional, and aligned with organizational priorities.

• Coordinate complex domestic and international travel, including itineraries,logistics, documentation, and contingency planning.
• Manage executive meetinglogisticsfrom planning through execution.
• Coordinate customer visits, leadership meetings, workshops, and executive events.
• Ensure executives are fully prepared through comprehensive briefing materials, agendas, and logistical readiness.

• Identify opportunities to improve administrative processes, executive workflows, and team effectiveness.
• Recommend improvements that increase efficiency, consistency, and service delivery.
• Support the evolution of Administrative Services through knowledge sharing, documentation, and process standardization.
• Contribute to a collaborative, high-performing administrative team that delivers exceptional executive support.

• Postsecondary education or equivalent combination of education and experience.
• Five or more years supporting senior…