Front Office Assistant

We are seeking an organized, proactive, and detail-oriented Office Assistant to support our daily operations. In this role, you will be the welcoming face of our office, handling essential front-desk duties while managing critical administrative, logistics, and billing support tasks. The ideal candidate is a strong communicator who can seamlessly balance clerical duties with proactive driver and customer follow-ups.

• Greet and welcome visitors, clients, and employees warmly.
• Answer incoming phone calls and transfer them appropriately.
• Receive and distribute mail, packages, and deliveries daily.

• Attach Proof of Deliveries (PODs) using Samsara software.
• Scan hard copies of operational documents for digital filing.
• Follow up with drivers consistently to secure missing PODs.

• Handle fundamental Accounts Receivable (AR) and billing tasks.
• Follow up with customers regarding outstanding and overdue receivables.

• Order stationery and general office supplies as required.
• Assist with diverse administrative and clerical tasks daily.

• Experience:
  
  1–2 years in office administration or clerical roles.
• Logistics Knowledge:
  Experience with Samsara or similar fleet tracking software.
• Finance
  
  Skills:
  
  Basic understanding of Accounts Receivable and billing workflows.
• Communication:
  Confident phone manner for driver and customer collections.
• Tech
  
  Skills:
  
  Proficiency in scanning tools and mainstream office software suites.
• Attributes:
  Strong organizational skills and excellent time management abilities.

Pay: $20.00-$22.00 per hour

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Work Location:

In person