Executive Operations & Board Lead

About the Role

We are seeking a proactive and detail-oriented Executive Operations & Board Lead to join our team. Someone who has a positive attitude and a knack for anticipating needs.

The Executive Operations & Board Lead is an essential partner to Cybera’s executive leadership. You’ll split your time between coordinating crucial Board of Directors activities, internal department activities, and executive activities.

Far more than a traditional support function, this role acts as a proactive force operationalizing the CEO’s priorities, driving internal alignment, and enhancing Cybera’s footprint across government, higher education, and member networks. You will manage essential executive logistics and board secretarial duties while actively anticipating the team's strategic needs. You are a sharp, independent thinker capable of bridging internal department activities, building executive profile opportunities, and delivering high-value communications to our key external stakeholders.

Cybera is a not-for-profit agency whose mission is to improve the lives of Albertans through the use and advancement of digital technologies. We serve the province’s education, research and government sectors. We offer a number of services to our members, including high-speed networking, IT shared procurement, collaboration facilitation, and cybersecurity.

• Provide strategic support in determining next steps and needs for the CEO, including initiatives to increase the profile of both the CEO and Cybera as a whole.
• Serve as an informed point of contact for high-profile stakeholders, including provincial/federal government funding bodies, post-secondary leadership, and member organizations.
• Lead the design and facilitation of executive leadership meetings, strategic planning offsites, and the tracking of organizational goal frameworks (OKRs / KPIs).
• Provide day-to-day executive administrative support as needed (coordinate and schedule meetings, travel arrangements, expense reports).
• Draft compelling executive communications, stakeholder updates, and thought-leadership talking points tailored to diverse audiences in partnership with internal stakeholders.
• Design standardized templates, reporting frameworks, and workflows for executive briefings.

• Lead and be the primary point of contact for Cybera’s Board of Directors.
• Take full ownership of board governance workflows while collaborating across internal departments.
  • Coordinate the drafting of board and committee meeting packages.
  • Seek opportunities for continuous improvement in workflows and actively contribute to the development of corporate governance practices, processes, and standards.
• Attend all board and committee meetings to record official minutes and track action items to completion.
• Coordinate board and committee meetings, including venues and catering.
• When required, engage with external governance experts to ensure organizational best practices.
• Coordinate and support Cybera’s Annual General Meeting (AGM).
• Support the board and committees with their inquiries and requests.
• Organize and participate in new director orientations and ensure all supporting documents are updated.

• Organize internal staff events (Lunch & Learns, Social Committee events, learning opportunities), including booking meeting spaces and catering.
• Lead our office operations:
  • Ensure our offices run smoothly by liaising with various office vendors, service providers, and our office space provider.
  • Occasional office management for our Edmonton office location.
• Foster an inviting office atmosphere.
• Coordinate and oversee internal office moves.
• Purchase office supplies.

• 8+ years of…