Business Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join

The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Business Coordinator for Planning and Development Services, you will provide advisory and operational support to the Executive Advisor within the business unit, ensuring that the complex, evolving, and fast-paced needs of the Director's Office are met. Primary duties include:

Assist the Executive Advisor in monitoring and analyzing emerging reputational, political or operational issues, providing research-based recommendations to mitigate risks and support decision-making.

Support the development of process improvements, efficiencies, and strategic solutions that align with Council direction and comply with regulatory and legislative requirements.

Prepare and review reports, presentations, and updates for Council, senior leadership, and external partners.

Collaborate with external agencies, industry representatives, and government partners to ensure City planning initiatives are effectively communicated and executed.

Coordinate and analyze departmental reporting for the Director's office, preparing risk monitoring, resource utilization reports, presentations, and documentation to support leadership decision-making.

Assist in developing and refining performance measures, tools, and processes, while assessing and enhancing resource management to recommend operational improvements.

Qualifications

A degree in Business Administration or a related field.

At least 3 years of related experience, including experience coordinating projects with diverse audiences and a formal understanding of municipal governance and operational processes.

Knowledge of project management principles and techniques is required.

Experience with the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA) is an asset.

Intermediate proficiency in Microsoft Office, SharePoint, and Adobe Acrobat Pro, along with experience using Escribe meeting software, Content Server, and People Soft Financial Supply Chain Management (FSCM) is an asset.

Success in this position requires effective communication and interpersonal skills, excellent organizational skills, critical thinking, a high attention to detail, and the ability to prioritize and manage multiple tasks and projects simultaneously.