Proposal Coordinator

As a Contracts & Proposal Coordinator you will develop commercial and technical proposals in coordination with Business Development, Operations, and other teams. Key responsibilities include assessing opportunities, drafting proposal documents, reviewing contracts, leading meetings, and managing deadlines. Strong communication skills, attention to detail, and proficiency in Microsoft Office are essential. This role ensures the delivery of client-focused solutions aligned with the organization’s strategic goals.

What would you be doing?

• Manage the full proposal lifecycle, including RFPs, EOIs, SOIs, and prequalifications, ensuring client-focused, submission-ready packages.
• Plan, write, edit, and compile high-quality proposal content, including project profiles, resumes, and templates.
• Coordinate contributors using responsibility matrices, track deadlines, and ensure complete, accurate, and timely submissions.
• Edit and proof all proposal materials for clarity, consistency, accuracy, grammar, and branding alignment.
• Organize and manage proposal documentation, identify scopes of work and subcontracting opportunities, and maintain records in Salesforce CRM.
• Support Business Development and Project Development teams through research, technical writing, Q&A support, and general proposal assistance and Ad Hoc duties as needed.

Perks of the job

• Comprehensive insurance and benefits package
• Health Care Spending Account
• Paid vacation
• Competitive compensation

• Highly organized with the ability to prioritize, pivot, and meet deadlines.
• Strong communication and negotiation skills, adept at working with internal and external stakeholders.
• Detail-oriented and capable of building strong relationships while working independently or in teams.
• Advanced technical writing, editing, and proofreading skills with a strong attention to detail.

As a condition of employment, qualified applicants who accept the role must complete a satisfactory pre-employment Background Check. This may consist of a combination of a Canadian Criminal Record check, an Employment Verification, and an Education and Accreditation Verification.
Candidates shortlisted will be required to complete the Profile TRAITS Survey.
The purpose of the TRAITS Survey tool is to assist FLINT in understanding individuals' behaviours and supporting the best use of their strengths, abilities, and potential.

Our Commitment to Our People

When you join FLINT, we make these promises:

• Your work will matter. The projects you'll help build will serve communities for generations.
• Your growth is our priority. We'll invest in your development and create paths for advancement.
• Your voice will be heard. Your experience and ideas will shape how we tackle challenges.
• Your team will support you. You'll work with people who want to see you succeed.
• Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better.

Transform yourself. Strengthen each other. Make a better world.

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