Resource Planning Coordinator

Position Overview

Trans Mountain is seeking a collaborative, motivated, and values‑driven individual to join our dynamic team as a Resource Planning Coordinator (Contract). This role serves as the central point of coordination for resource planning across the Major Projects portfolio, aligning in‑house resource costs with project budgets and control accounts, supporting consolidated reporting, and enabling informed decision‑making through financial accountability.

Location:

Calgary Head Office | Department:
Major Projects Admin |

Reports to:

Manager, Project Controls | Worker Type:
Contract | Schedule Type:
Full‑time | Work Setting:
In‑office

• Act as the central coordinator for resource planning across all Major Projects, supporting the development and implementation of a resource coordination strategy.
• Facilitate monthly resource coordination meetings with all functional teams (Engineering, Environmental, Regulatory, etc.) to capture upcoming project needs and allocations.
• Work closely with Finance and Project Controls to align resource planning and budgeting with corporate cost structures and project funding approvals.
• Coordinate the assignment of in‑house resource costs to the appropriate projects, whether expensed or capitalized, and ensure these are accurately reflected in the WBS and control accounts.
• Support centralized resource reporting, including tracking of FTEs, charge‑ins, and budget forecasts, to enable effective oversight of workforce utilization and financial accountability.
• Provide visibility to leadership through consolidated reporting on budget, headcount, and utilization of metrics.
• Support the shaping of the governance process and participate in User Acceptance Testing (UAT) for the new Project Management System, ensuring alignment from both process and system perspectives.

• Post‑secondary education in Business Administration, Engineering, Project Management, or a related discipline.
• Minimum 7 years of experience in project controls, resource and workforce planning, or capital project coordination, preferably in a major capital projects environment in the energy sector.
• Demonstrated experience coordinating resource planning across multiple projects, including capturing project needs, allocations, and forecasts from functional teams.
• Experience in facilitating cross‑functional coordination meetings and driving timely action across Project Management, Cost Control, Finance, and functional teams.
• Working knowledge of Work Breakdown Structures (WBS), control accounts, AFE processes, and capital cost structures, including the treatment of expense and capitalized in‑house resource costs.
• Strong understanding of resource planning and reporting, including FTE tracking, charge‑ins, headcount, utilization, and budget forecasting.
• Advanced proficiency in Microsoft Excel, including complex formulas and pivot tables; familiarity with Power BI or equivalent data visualization tools for reporting and dashboard development is an asset.
• Experience with cost management and ERP systems (e.g., SAP, Oracle, PIMS) is an asset.
• Track record of delivering high‑quality work while effectively managing competing priorities, meeting deadlines, and maintaining strong attention to detail in a fast‑paced environment.
• Proven ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

• May need to provide support outside of regular business hours and/or on the weekend.

Candidates may submit their application in English or French. To apply in French, please use our French careers site:
Careers (French).

• Valuable experience providing opportunity for professional development and career advancement.
• Opportunity to engage with and learn from some of the most talented and experienced people in the business.
• Competitive…