Proposal Specialist

What You'll Do

• Analyze and interpret RFP requirements.
• Participate in the development of a transparent and focused strategy and value proposition.
• Act as proposal team lead on the completion of the RFP response, ensuring the process is followed and timelines are adhered to.
• Participate or lead in the proposal kick‑off meeting and work with contributors as needed.
• Understand the context of the opportunity and client situation, customizing content to address client needs and articulate the firm’s distinguishing features.
• Lead the development of a compelling proposal, including strategy, content, and presentation of materials.
• Write proposal narratives, executive summaries, and cover letters, ensuring consistency with the McMillan brand and messaging.
• Serve as lead editor of proposals to convert contributors’ content into a cohesive document with a clear, single voice.
• Manage delivery throughout the proposal process, working closely with Business Development colleagues and other business groups as required.
• Assist in maintaining the proposal content database and completed proposals, ensuring materials are properly sourced and maintained.
• Serve as a writing editor and coach to other Business Development colleagues.
• Participate or lead various Proposal Management Team projects to improve process and efficiencies.

• 3+ years of proposal, marketing, communication, business writing, and sales experience, preferably within a professional services firm.
• Superior English and French writing skills, with the ability to communicate clearly and persuasively without marketing jargon.
• Exceptional attention to detail, research, editing, and proofreading skills.
• Proficiency in Microsoft
  365 (Word, PowerPoint, Excel).
• Outstanding interpersonal skills, demonstrating the ability to interact and collaborate with individuals at all levels within the organization with tact and diplomacy.
• Business acumen, including marketing, business development, selling, communication, planning skills, and strategic thinking.
• Demonstrated emotional intelligence, change agency, and coaching skills.
• Excellent time‑management and project‑management skills, with the ability to prioritize tasks and meet deadlines in a high‑pressure environment.
• Ability to work independently and collaboratively within a team environment.
• A can‑do, hands‑on approach and a positive attitude.
• Flexibility as position, workload, and expectations shift.
• Availability to work overtime when required.

McMillan offers growth, mentorship, and support, training as software evolves, a commensurate compensation and benefits package, a fun work environment, and continuous learning and development. Salary range: $70,000–$85,000 annually.

McMillan is an equal‑opportunity employer that is committed to fostering a culture of inclusion and diversity.