Spares Operations Coordinator

Employment Type: Full-time Permanent

Location: Calgary, AB

Division/Department: Spares

Available Vacancies: 1

About Avmax:
Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide. Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include:
Calgary (HQ), Winnipeg and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad.

Avmax offers the following capabilities:
Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO).

Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment.

We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry.

The Spares Operations Coordinator reports directly to the Director of Spares.

• Organization and Time Management
• Attention to Detail
• Effective Written and Verbal Communication
• Customer Service
• Problem-solving
• Teamwork and Collaboration
• Professionalism
• Technical Proficiency

• Coordinate the day-to-day administrative and operational activities of the Spares Department to support efficient workflow across the Sales, Purchasing, Repairs, and Internal Operations functions.
• Maintain sales orders, purchase orders, repair orders, quotations, and related documentation, ensuring accuracy and timely completion.
• Provide administrative and operational support to the Sales, Purchasing, Repairs, and Internal Operations teams to support daily departmental activities.
• Maintain accurate records, reports, tracking spreadsheets, and ERP system data to support departmental planning, reporting, and workflow management.
• Monitor the status of orders, projects, and departmental activities, following up with internal teams, customers, and vendors to ensure timely completion.
• Prepare and maintain departmental reports, dashboards, tracking tools, and operational data to support workload management and departmental performance.
• Coordinate the flow of information and documentation between Sales, Purchasing, Repairs, Internal Operations, and other departments to support efficient operations.
• Review documentation for accuracy, identify discrepancies, and coordinate timely resolution with the appropriate internal stakeholders.
• Maintain organized electronic and physical records in accordance with company policies and procedures.
• Support departmental initiatives by assisting with reporting, documentation, process improvements, and other operational activities as required.
• Demonstrate the ability to work effectively with individuals across the organization while upholding company values, vision, and mission.
• Perform other duties as assigned by the Director of Spares.

• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills with the ability to collaborate effectively across multiple departments.
• Strong attention to detail with the ability to maintain accurate records, reports, and departmental documentation.

• Minimum 2 years of experience in an administrative, coordination or operations support role.
• Experience working with ERP systems is considered an asset.
• Experience supporting cross-functional teams in a fast-paced environment.
• Aviation industry experience is considered an asset.

• We thank all applicants for their interest; however, only those selected for an…