Project Coordinator – Architecture

Role At a Glance

The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource coordination, financial reporting and analysis, and administrative support throughout all stages of projects, from inception to completion. With a focus on continuous development and application of knowledge and skills, the Project Coordinator serves as a proactive support to the Project Managers (PMs) and project leaders, supporting multiple projects, anticipating project needs and actively engaging in the complete project delivery cycle.

The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource coordination, financial reporting and analysis, and administrative support throughout all stages of projects, from inception to completion. With a focus on continuous development and application of knowledge and skills, the Project Coordinator serves as a proactive support to the Project Managers (PMs) and project leaders, supporting multiple projects, anticipating project needs and actively engaging in the complete project delivery cycle.

Support Project Managers with contract coordination tasks, demonstrating a well-developed understanding of the construction process and associated documentation.

Assist Project Managers in ensuring data completeness, adherence to analysis, and managing project progress, including financial, resource, and status reporting.

Assist with organizing customer requirements, formulating project plans, updating project plans in organizational programs, and supporting the bidding process.

Prepare documents independently with minimal PM editing before being sent to clients or finalized for projects.

Assist Project Managers with complex tasks, such as resource planning, ensuring completeness of data and adherence to company standards and processes.

Support Project Managers in continuous monitoring of project budget, schedule, and scope.

Assist with project close-out, including monitoring deficiencies and ensuring all documentation is complete.

Support Business Development activities of Project Managers, including assistance with proposals, skeleton plans, and developing project understanding and methodology.

Participate in WF Project Manager orientation training to a level consistent with primary job functions as well as continuing to develop project management skills through training and practical application.

Organize and maintain project schedules using advanced scheduling tools.

Coordinate tasks across multiple disciplines or practices, particularly on larger projects.

Use initiative and judgment in resolving problems, obtaining, and analyzing data.

Apply standard procedures to solve routine problems and follow detailed instructions.

Demonstrate initiative and judgment in proactively resolving problems and anticipating project needs.

Provide regular financial, resource, and status reporting updates on internal project performance.

Aid in the preparation of stakeholder correspondence and communication, communicating effectively in a professional and courteous manner with all clients, internal and external team members, and authorities having jurisdiction.

Participate in project meetings, including minute-taking, follow-up on action items, and assuming additional responsibilities of Project Managers in their absence.

Assist with various tasks and projects assigned by supervisors or senior team members to support the overall success of the team and company objectives.

Demonstrate a strong commitment to our company's values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.

• Post-secondary diploma in Architecture, Engineering or related field.
• Proven experience (2+ years) in project coordination or project management, preferably in the architectural sector.
• PMP pursuit is an asset.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Solid understanding of the design process and complete project delivery cycle.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
• Experience in preparing detailed project reports.
• Proficiency in project management software (e.g., Microsoft Project, Primavera), Microsoft Office suite, advanced scheduling tools, and data analysis techniques.
• Proactive mindset with the ability to anticipate project needs and take initiative.
• Ability to travel to offsite meetings as required.

As a national,…