Project Manager, Business Systems & Technology Analysis, Business Analyst

Project Planning and Governance

• Reviewing the Municipality's existing ERP environment, supporting systems, business processes,

governance framework, project management practices, and current project documentation to establish the foundation for project planning and delivery.

• Assessing the current technology environment in collaboration with Technology Services to identify system dependencies, integrations, constraints, risks, and opportunities that may influence the project.
• Developing and maintaining a comprehensive project management plan, including the project schedule, risk register, issue log, communications plan, and other project management documentation.
• Developing and coordinating project communications, stakeholder engagement activities, and information sessions to support organizational awareness, readiness, and change management throughout the project.
• Coordinating project activities and monitoring progress to ensure project objectives, timelines, budgets, and deliverables are achieved.
• Facilitating cross-functional project team meetings, preparing agendas and meeting minutes, and tracking action items.
• Providing regular project status reports, recommendations, risk updates, and decision support to Administration and the project team as required

Business Requirements

• Facilitating workshops and interviews with Financial Services, Technology Services, and other departments to identify and validate business requirements.
• Documenting business, functional, technical, reporting, security, integration, and regulatory requirements.
• Reviewing current-state business processes and facilitating the development of future-state business processes in collaboration with internal stakeholders to support improved service delivery, operational efficiency, and organizational objectives.
• Identifying opportunities to standardize, streamline, and improve business processes and organizational workflows through the implementation of the new ERP system.
• Identifying integration requirements with other municipal systems and applications.
• Establishing and validating functional priorities and distinguishing mandatory from desirable requirements to support the procurement process.
• Developing and maintaining the business requirements documentation throughout the project lifecycle.
• Validating business requirements with stakeholders and maintaining requirements traceability throughout the project lifecycle.

ERP Procurement Strategy

• Developing the procurement strategy, including the procurement schedule, evaluation methodology and criteria, and preparing all procurement documentation required to support the competitive procurement process, including the Request for Proposal (RFP), pricing schedules, addenda, and related procurement documentation.
• Reviewing current business processes, business requirements, existing systems, and technology considerations to inform the ERP and procurement strategy.
• Maintaining familiarity with departmental business processes, business requirements, existing systems, and technology considerations to inform the ERP and procurement strategy and guide the development and validation of ERP requirements.
• Supporting Administration in the preparation of reports, recommendations, and supporting documentation to inform Council decision-making throughout the budget approval and procurement process.
• Preparing procurement documentation required to support the competitive procurement process, the Request for Proposal (RFP), evaluation criteria, pricing schedules, and other related documentation.
• Coordinating the competitive procurement process, including responding to vendor inquiries, coordinating proposal evaluations, facilitating vendor demonstrations, supporting reference checks, and coordinating the interview process, where applicable.
• Preparing evaluation summaries and recommendations to support the selection of the preferred vendor.
• Supporting contract negotiations, contract finalization, and transition to project initiation with the preferred vendor.

Council and Administrative Reporting

• Supporting Administration in the preparation of reports, presentations, and supporting documentation for Administration and Council, including the development of professional advice, analysis, options, implications, and other information required to support informed decision-making.
• Presenting project updates, technical information, professional advice, and analysis to Administration and, as required, supporting Administration during Council meetings by…