HR Coordinator

HR Coordinator

Job Title:

HR Coordinator |

Reports to:

Director, Human Resources |

Location:

Calgary, AB (Hybrid workplace) |

Employment Type:

Full-time

The HR Coordinator supports day-to-day people operations while helping to build scalable HR systems for a rapidly growing Canadian organization. This role partners closely with the Director of HR and an outsourced recruiter to deliver a strong employee experience across the full employee lifecycle, while ensuring compliance with Canadian and Alberta employment legislation.

This is a hands‑on, detail‑oriented role ideal for someone who enjoys operational excellence, process improvement, and being a trusted point of contact for employees as the company grows.

• Act as the first point of contact for employee HR inquiries
• Maintain accurate, confidential employee records in compliance with Canadian privacy legislation
• Prepare employment documentation including offer letters, employment agreements, amendments, and policy acknowledgements
• Support payroll administration by coordinating employee data, changes, and reporting with external payroll providers
• Assist with benefits administration (enrollment, changes, employee questions)
• Ensure compliance with Alberta Employment Standards, Occupational Health & Safety requirements, and internal policies
• Track HR metrics such as headcount, turnover, and onboarding timelines

• Coordinate recruitment logistics in partnership with the outsourced recruiter and hiring managers
• Schedule interviews, manage candidate communications, and support offer processes
• Coordinate onboarding for new hires, including documentation, systems access, and orientation scheduling
• Ensure onboarding processes are consistent, compliant, and scalable as hiring volumes increase

• Support performance management cycles, engagement initiatives, and learning programs
• Assist with employee communications, recognition initiatives, and internal events
• Maintain and update HR policies, employee handbooks, and internal HR resources
• Support a positive, inclusive, and values‑driven workplace culture

• Administer and optimize HR systems and tools (HRIS, onboarding platforms, etc.)Identify opportunities to improve HR processes as the organization scales
• Support change management related to growth, new policies, and organizational changes
• Assist the Director of HR with special projects related to compliance, workforce planning, and organizational development

• 2–4 years of experience in an HR Coordinator, HR Administrator, or People Operations role
• Working knowledge of Canadian and Alberta employment legislation
• Experience supporting payroll and benefits administration
• Strong organizational skills and attention to detail
• High level of discretion when handling confidential information
• Strong written and verbal communication skills

• Experience in a high-growth, startup, or scaling organization
• Exposure to recruitment coordination and onboarding at scale
• CPHR designation (or working toward it)
• Experience working with HRIS platforms (we use Deel)

• Operational excellence:
  Organized, detail oriented, reliable, and process-driven
• People‑first mindset:
  Approachable, empathetic, and service‑oriented
• Growth mindset:
  Comfortable building as you go and improving systems over time
• Collaboration:
  
  Works well with leaders, employees, and external partners
• Confidentiality & integrity:
  Trusted with sensitive information

This role is designed to grow alongside the organization, with the potential to evolve into an HR Generalist/Advisor position as headcount and complexity increase over the next 3–5 years.