HR Operations Specialist

Black Duck Software, Inc. helps organizations build secure, high-quality software, minimizing risks while maximizing speed and productivity. Black Duck, a recognized pioneer in application security, provides SAST, SCA, and DAST solutions that enable teams to quickly find and fix vulnerabilities and defects in proprietary code, open source components, and application behavior. With a combination of industry-leading tools, services, and expertise, only Black Duck helps organizations maximize security and quality in Dev Sec Ops  and throughout the software development life cycle.

The HR Operations Specialist supports the accurate and timely execution of core HR processes across the employee lifecycle, with expanded conceptual knowledge of HR operations, immigration processes, HR systems, policies, and compliance requirements. This role provides operational support to HR Business Partners on data, transactions, and compliance‑related needs. Working fairly independently under general supervision, the specialist resolves moderately complex issues, supports immigration case activity, identifies process improvement opportunities, and contributes to the overall effectiveness of HR service delivery.

• Execute timely and accurate transactions for hires, job changes, transfers, compensation adjustments, organizational updates, leaves of absence, and terminations.
• Maintain employee records and digital files, ensuring accuracy and compliance with internal standards and audit requirements.
• Partner with Talent Acquisition, Payroll, Benefits, and HRBPs to ensure seamless end‑to‑end process execution.

• Manage the I‑9 completion and E‑Verify process (if applicable), ensuring compliance with all regulatory guidelines.
• Administer and facilitate new hire orientation, ensuring a smooth and engaging onboarding experience.
• Maintain and update the orientation slide deck to ensure accuracy and alignment with current policies and processes.
• Send new‑hire notification emails to managers, providing key onboarding details and required next steps.
• Process new hire benefit enrollments and ensure proper setup across all relevant vendor systems.

• Coordinate with employees, managers, HRBPs, and external immigration partners to support work authorization processes (e.g., H‑1B, TN, E‑3, PERM, green card stages, OPT/CPT).
• Gather and validate required documents, employment details, and job information to support case filings.
• Track case status, monitor expiration dates, and ensure timely renewals or actions to maintain work authorization compliance.
• Respond to routine questions regarding immigration timelines, status documentation, and required steps while escalating complex matters to legal partners.

• Act as the first line of support for incoming benefit questions, providing timely and accurate responses to basic employee benefit inquiries.
• Enter and maintain employee data across benefit vendor platforms, ensuring accuracy and alignment with eligibility.
• Process employee terminations in benefit platforms, ensuring coverage end dates and required off‑boarding actions are completed accurately.
• Create, submit, and track purchase orders (POs) for HR vendors in Net Suite, ensuring accuracy, timely approvals, and correct coding.
• Maintain organized records of vendor invoices, contracts, and PO history to support Finance and audit requirements.

• Provide transactional and administrative support to HR Business Partners, including data research, reporting, job/comp change processing, and employee file updates.
• Prepare documentation for employee relations cases, reorganizations, performance actions, and investigations as requested.
• Assist HRBPs with data validation, dashboards, and HRIS reporting to enable decisions and insights.
• Support execution of organization‑wide initiatives such as reorganizations, policy rollouts, and workforce changes.

• Enter and validate employee data in the HRIS, ensuring accuracy and adherence to data governance rules.
• Conduct routine audits to identify discrepancies and implement corrections.
• Support mass updates and…