Payroll and People & Culture Administrator

This role is responsible for the accurate and timely processing of payroll while supporting the administration and optimization of the HRIS (UKG). The Payroll and People & Culture Administrator plays a key role in ensuring data integrity, compliance and positive employee experience through efficient payroll and system support. This position also provides coordination and administrative support to the People & Culture team across core HR processes.

This position typically works 37.5 hours per week and is eligible for a hybrid work arrangement.

• Truly rewarding work; contribute to lasting, positive change for individuals and our community
• A supportive team environment and opportunities for professional development
• Comprehensive benefits including an employee assistance plan
• Paid time off (for eligible roles; prorated based on start date) includes:
• 3 weeks of paid vacation
• 6 personal days
• A paid day off to celebrate your birthday

$60,000 – $70,000 annually

Salary will be determined based on experience, qualifications, and internal equity. While the full range is posted, offers are typically aligned to the candidate’s level of experience, with the top end reserved for highly experienced candidates who closely match the role requirements

• Process full‑cycle payroll, ensuring accuracy and timeliness
• Review and validate payroll data, including hours worked, earnings, deductions, and adjustments
• Ensure compliance with applicable legislation, internal policies, and audit requirements
• Investigate and resolve payroll discrepancies and respond to employee inquiries
• Prepare and reconcile payroll reports, including remittances, year‑end processing, and audits
• Own year‑end payroll processes including, T4 preparation, reconciliation, and distribution
• Prepare, issue, and manage Records of Employment (ROEs) in compliance with Service Canada requirements

• Support onboarding and offboarding, including documentation coordination and system updates
• Provide recruitment administration support, including job postings, interview scheduling, candidate communication, and offer preparation
• Support hiring managers and P&C through the recruitment process to ensure a smooth and timely experience
• Assist with benefits administration and employee changes, as required
• Maintain employee files and ensure compliance with record‑keeping requirements
• Prepare reports and data summaries to support audits, leadership requests, and decision making
• Provide general administrative support for P&C programs, initiatives, and documentation updates
• Act as a point of contact for employee questions related to payroll

• Post‑secondary education in Payroll or a related field
• Minimum 3 years of experience in payroll processing (full‑cycle preferred)
• Experience administering an HRIS system (UKG or similar preferred)
• Experience in system administration including maintenance and troubleshooting HRIS software
• Knowledge of HRIS software, database management and reporting tools

• Solid understanding of HR processes, payroll legislation and compliance requirements in Alberta
• Strong critical and analytical thinking skills and ability to solve problems and enhance processes that support positive employee experience
• Ability to manage confidential information with discretion
• Effective communication skills and a customer service mindset
• Payroll Compliance Professional (PCP) designation (or working towards)
• Advanced reporting and Excel skills

YWCA Calgary is committed to providing an equitable, diverse, and inclusive workplace where all employees, volunteers and clients feel valued and respected, whatever their race, religious beliefs, colour, gender, gender identity, gender expression, sexual orientation, disability, age, ancestry, or place of origin.

Personal information is managed in accordance with Alberta’s Personal Information Protection Act (PIPA) and other applicable laws and we are committed to safeguarding your personal information. During the recruitment process personal information is collected for the purpose of people practice management.