S HR Administrator

Job Title: HUMAN RESOURCES ADMINISTRATOR (1 Year Term Position)
Department: Human Resources

The HR Administrator assists the HR Manager with various functions, including recruitment, health and safety, employee relations, file stewardship, WCB administration and training. In the absence of the HR Administrator, the HR Manager or their designate will assume the responsibilities of this position.

THIS IS 1 YEAR TERM POSITION WITH THE OPTION FOR EXTENSION

Within the limits of applicable policies, procedures, and established plans, he/she has the authority to take action and make decisions. The assignment of work, delegation, or responsibility does not relinquish responsibility for results. Performance will be measured by the extent to which the responsibilities have been fulfilled.

General

• Assist with file migration and stewardship
• Transfer physical employee files to new filing structure
• Digitization and uploading of employee files
• Assist with reviewing STD, LTD and WCB claim forms and submit them for processing when required.
• Liaise with insurance carriers, WCB, and employees regarding claims as directed by HR Manager.

Employment

• Assist with the recruitment of hourly and salary associates.
• Assist with employee terminations.
• Monitor employee attendance and prepare accurate and timely attendance reports.
• Assist HR Manager with salary attendance tracking and reporting

Employee Relations

• Assist with the investigation and documentation of grievances and complaints.
• Assist with the administration of hourly and salaried performance appraisal systems
• Contact insurers or other agencies, as needed, to manage site benefit programs as directed by HR Manager
• May handle requests for employee references and letters of employment.
• Assists in facilitation and planning of social events.

Health and Safety

• Assist with claims management of WCB and benefit programs.
• Assist with timely submission of WCB forms and Accident Investigation Reports.
• Maintain accurate WCB records and files.
• Assist with investigating and submitting appeals of questionable WCB claims and costs.
• Assist with the administration and monitoring of the Modified Work Program.
• Assist with the scheduling of Joint Health and Safety Meetings and monthly safety audits and safety training.

Training

• Assist with the administration of all annual safety training for hourly and salaried employees.
• Assist with sourcing available training programs, arrange enrollment in training programs and coordinate “in-house” programs.

• Other duties as assigned.

• Regular contact with Production, accounting/payroll team members, and human resources.
• Limited contact with hourly employees to assist with questions.
• Limited contact with Association.
• Contact with HO group.

• Regular use of computers, telephones and other types of office equipment.
• Read and understand the Job Safety Analysis (JSA)
• Understand and follow the food, safety, and quality procedures.
• Must organize complex tasks and meet deadlines.

• Little physical effort required.

• Office and Plant

Education and Experience

• College Diploma and 1-2 years’ experience, preferably in a unionized manufacturing environment; or Some post‑secondary courses in human resources and 3-5 years’ experience, preferably in a unionized manufacturing environment.

Skills

• Strong communication skills, both written and verbal including negotiation and presentation skills.
• Good interpersonal skills
• Detail oriented