Patent Paralegal

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Our client, a well-established and highly respected Western Canadian law firm, is seeking a detail-oriented and proactive Patent Paralegal to join their Calgary office as part of their Intellectual Property team. In this role, you’ll work under the supervision of lawyers to provide essential legal and administrative support in alignment with the firm’s internal processes and best practices. You’ll also collaborate closely with the IP administration team on key tasks such as file intake and invoicing.

Responsibilities:

• Manage the patent docket, including monitoring deadlines and ensuring data accuracy
• Review incoming correspondence from CIPO and foreign associates; assist in preparing client reporting letters
• Maintain and update the docket system with due dates for action and follow-up
• Docket and prepare office action instructions for agent and lawyer review; file with the appropriate patent offices
• Send weekly prosecution reminders to clients via docketing software
• Handle general administrative duties such as file management, precedent maintenance, and time entry
• Conduct regular status checks and coordinate transfers of files and agent appointments
• Open new files and validate data in all relevant systems and databases
• Pay annual maintenance fees and annuities
• Facilitate examination reminders and coordinate payments through patent offices or foreign agents

Qualifications:

• Graduate of a recognized paralegal program (equivalent experience will be considered)
• Minimum of 2 years’ experience in a similar role, preferably in intellectual property
• Familiarity with patent and industrial design processes
• Experience with Patrix IP Helpware is an asset
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Excellent written and verbal communication skills
• Strong attention to detail and high level of accuracy
• Proven problem-solving and team collaboration skills

What Our Client Offers:

• A competitive salary based on experience
• Comprehensive health and wellness benefits
• Access to group savings plans and investment options
• Opportunities for professional growth and development
• Ongoing mentorship and team support

If you’re a skilled Patent Paralegal looking to take the next step in your legal career, we’d love to hear from you. Please send your resume in confidence to Shona Tischner at

At Urban Legal Recruitment, we respect your privacy and ensure complete confidentiality throughout the process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

• Seniority level
  
  Not Applicable

• Employment type
  
  Full-time

• Job function Legal
• Industries Legal Services

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