Travel Coordinator; YYC - Temporary

Job Description

Posted Wednesday, December 17, 2025 at 9:00 AM | Expires Saturday, January 10, 2026 at 8:59 AM

Reporting to:
Operations Control Manager

Schedule:

Four days on shift followed by four days off, based on a 12-hour workday, including evenings, weekends and holidays.

Term: 1 Year Temporary (Parental Leave)

The Travel Coordinator is an active part of Air Sprint’s day-to-day operations, working closely with the Operations Control team to keep flights moving smoothly by ensuring pilots are where they need to be, when they need to be there. This internal, logistics-driven role manages pilot travel arrangements such as hotels, commercial flights, and ground transportation, while adjusting plans quickly as schedules and operational needs change.

With strong organization, attention to detail, and clear communication with airlines, hotels, and internal teams, the Travel Coordinator directly supports our pilots, contributes to seamless flight execution, and plays an important role in delivering the reliable, high-quality service our owners expect.

• Research and compare hotel accommodations to identify the best available option that balances crew satisfaction and operational requirements.
• Book crew hotels following established standards and price guidelines and obtaining approval when expenses exceed fixed limits.
• Research and compare airline flights for crew positioning to identify the best option supporting Air Sprint’s operations schedule.
• Book crew airline tickets following established standards and price guidelines and obtaining approval when expenses exceed fixed limits.
• Coordinate seamless ground transportation for crews, ensuring timely and efficient travel to destinations while adhering to established standards and price guidelines.
• Input all crew travel logistics into the flight scheduling software.
• Process any necessary cancellations of crew travel logistics, ensuring timely and accurate updates to travel arrangements.
• Assist with reconciling the company credit card statement for any charges related to crew travel.
• Manage and maintain databases related to travel arrangements, including hotels, transportation, crew loyalty programs, and passport information in the flight scheduling software and travel management tool.
• Actively participate in the Air Sprint Travel Committee.
• Research and identify cost savings opportunities.
• Additional duties as assigned by the Operation Control Manager.

• High school diploma or equivalent.
• A minimum of one (1) year of experience in travel coordination or a related role within the aviation or hospitality industry.
• Intermediate proficiency in Microsoft Office (Outlook, Excel, Word).

• Post-secondary education in Travel, Tourism or Hospitality.
• Previous aviation and/or travel agent experience.
• Proficiency in French.

• Are good at handling change and can adjust to new situations.
• Focus on getting things right, down to the last detail.
• Have good analytical thinking and organizational skills.
• Have great judgment and decision-making skills.
• Communicate effectively in English, both verbally and in writing.
• Are a humble team player and are ready to pitch in wherever you’re needed.
• Thrive in a fast-paced, agile environment.

• We care about your health and well-being and offer an employee assistance program, extended health care benefits, dental and vision benefits, and paid time off.
• We value your contribution to our success and provide a competitive salary and an RRSP matching program.
• We have a great team, and we work hard together toward common goals and with a passion for excellence.
• We offer family and friends flight benefits.
• We respect, honour, and celebrate the diversity of our employees as we know our differences make us better. Our core values of Community and People mean we’re focused on equity, diversity, inclusion, anti-racism, and reconciliation.
• We value Safety, which is why we require applicants to complete a background check assessment.

A passion for aviation and providing exceptional service formed…