Fleet & Compliance Manager

Travel

Position requires up to 25% travel both domestically in Canada to fleet locations, as well as occasional travel to the United States for audits, compliance meetings, or training. Must be flexible to work as needed to meet business demands.

Office-based role.

The Fleet and Safety Compliance Manager (Canada) oversees all aspects of fleet safety, compliance, and regulatory adherence across Canadian operations. This position provides strategic leadership and direction to ensure that the company’s fleet operations fully comply with federal, provincial, and local transportation laws. The manager works collaboratively with regional managers, maintenance teams, and drivers to promote a culture of safety, accountability, and operational excellence across the organization.

The Fleet Safety & Compliance Manager is responsible for overseeing and leading a team of 1-2 fleet and safety professionals.

• Ensure compliance with Transport Canada, National Safety Code (NSC), Canadian Hours of Service (HOS), and all relevant provincial transportation requirements.
• Maintain up-to-date knowledge of evolving transportation regulations and integrate changes into company policy and procedures.
• Lead and support regulatory audits, inspections, and compliance reviews to ensure accurate, consistent documentation.
• Partner with operations and compliance teams to ensure continued regulatory readiness across all terminals.

• Develop, implement, and maintain comprehensive fleet safety programs to reduce incidents and enhance driver safety.
• Conduct risk assessments, root cause analyses, and trend reviews to identify areas for improvement.
• Monitor key safety performance indicators (KPIs) and report findings to senior management with recommended action plans.
• Collaborate with insurance and legal departments to manage accident claims and reduce overall liability.

• Ensure all drivers meet licensing, training, and medical standards under CVOR, NSC, and company policy.
• Utilize Electronic Logging Devices (ELDs) and telematics (e.g., Samsara, People Net) to monitor driver behavior, fatigue, and compliance.
• Conduct driver orientation, training sessions, and coaching programs to promote safe and compliant driving practices. Encourage continuous improvement through recognition, mentoring, and performance feedback.

• Oversee fleet vehicle compliance with inspection and maintenance standards under CVSA and provincial regulations.
• Maintain organized records for vehicle inspections, service, and maintenance schedules.
• Collaborate with maintenance teams to ensure timely repairs and proactive compliance with vehicle safety standards.

• Lead investigations of collisions, near misses, and workplace incidents, identifying root causes and preventive measures.
• Liaise with regulatory agencies such as MTO, WSIB, and other provincial authorities as necessary.
• Implement accident prevention programs and monitor follow-up actions for effectiveness.
• Ensure timely and accurate submission of incident documentation and reports.

• Maintain complete and accurate records of driver qualifications, inspections, training, and compliance audits.
• Prepare and submit reports to management and government agencies as required.
• Ensure accuracy and compliance with Hours-of-Service, vehicle inspection logs, and CVOR records.

The Fleet and Safety Compliance Manager is a key leadership position that requires strong interpersonal, communication, and decision‑making skills. The successful candidate will:

• Lead by Example:
  Demonstrate professionalism, accountability, and a strong safety‑first mindset in all interactions.
• Customer Focus:
  Build positive working relationships with drivers, managers, and other departments to achieve common goals.
• Communicate Effectively:
  Translate complex regulatory information into clear, actionable guidance for drivers and management.
• Develop Talent:
  Mentor and coach team members to improve performance and engagement.
• Drive Continuous Improvement:
  Identify…