Project Assistant, Bio-Medical Engineering

Project Assistant

Bio-Medical Engineering in the Schulich School of Engineering invites applications for a Project Assistant
. This recurring part-time position is for approximately 10 months (based on length of grant funding), with the possibility of extension.

This role reports to the Principal Investigator and is a hands‑on, detail‑focused role where organization and follow‑through will directly impact progress and quality. The Project Assistant will provide operational support to the research teams. This role bridges science, operations, and compliance in a fast‑paced, dynamic environment.

• Cross‑Functional Project Support: support coordination across lab, clinical, and regulatory
• Maintain project timelines, trackers, and Gantt charts.
• Schedule meetings and follow up on action items.
• Flag risks or delays to keep projects on track.
• Clinical Study Operations: support clinical study activities alongside study managers such as,
• IRB submission preparation, study start‑up, and site communications.
• Site recruitment tracking and activities.
• Study logistics and documentation.
• Research Operations: support research staff
• Ordering and inventory.
• Documentation preparation
• Service and vendor coordination.
• Communications: assist with internal and external communications
• Draft updates and summaries for leadership, sites, and vendors.
• Compile reports and prepare slides and meeting notes.
• Assist with marketing and advertising activities.

• High‑school diploma and at least three months working in a business or technical environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shift priorities.
• Clear and concise written and verbal communication skills.
• Proactive, reliable, and team‑oriented mindset.
• Adaptable in a fast‑paced environment.
• Self‑motivated and accountable.

Final date to receive applications:
June 30, 2026

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here.

In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding diversity EDI at UCalgary can be sent to the Office of Institutional Commitments () and requests for accommodations can be sent to People & Culture ().

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.