Scheduler, Administrative​/Clerical

Scheduler:
San Diego, CA Immediate Hiring! Full‑Time Opportunity Salary: $23.25 - $27.98 per hour

JOB SUMMARY:

The Scheduler position is responsible for scheduling field and special events personnel, processing hours worked, and providing payroll with required reports and hours worked in a timely and accurate manner. This position is also responsible for assisting in administrative functions for the operation.

• Oversight over all daily, weekly, and monthly schedules for the Operations division.
• Successfully identify solutions that balance the needs of the employee with the demands of the operation.
• Create and optimize shifts and assignments, demonstrating flexibility and strategic workforce management, which includes proactively communicating with employees about shift assignments, trade approvals, and PTO requests to ensure operational efficiency.
• Ensure satisfactory reconciliation and synchronization of scheduling information in the timekeeping system.
• Review and verify employee hours for accuracy. Assist in recording and maintaining employee attendance records/files and payroll functions.
• Prepare and compile various periodic reports and documents for review and analysis. These may include weekly payroll stats, personnel stats, absence reports, overtime tracking and other related reports.
• Ensure compliance with location specific operating procedures, collective bargaining agreements, union contracts, etc.
• Maintain accurate schedules for PTO, shift trades/giveaways, and float assignments.
• Schedule Public Relations demonstrations, standbys, and special event staffing.
• Promptly and courteously respond to inquiries from field and leadership personnel.
• Execute comprehensive administrative support tasks, leveraging strong organizational and communication skills to manage clerical responsibilities including document processing, supply management, and professional communication handling.
• Responsible for processing accounts payable bills, credit card purchases, and other related duties.
• Adhere to all company policies and procedures.
• Adherence to and compliance with information systems security is everyone’s responsibility.
  • It is the responsibility of every computer user to:
    Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered.
  • Report information systems security problems.
  • Champion affirmative action efforts in all aspects of employment, including but not limited to staffing, training, promotion, etc.
  • Responsible for compliance with and enforcement of company/department policies and procedures.

Experience:

• Working knowledge and experience in Scheduling/Staffing
• Experience in performing administrative and clerical duties
• Experience working with UKG/Telestaff preferred

Education:

• High school diploma or equivalent

Skills:

• Effective oral, written, and interpersonal communication skills

Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you’ll embark on meaningful work that will make an impact on you and the customers we serve. View the stories on how our employees provide care to the world at

GMR’s Core Behaviors — keep care at the center, raise your hand, seek to understand, find a way together and be accountable — unite our teams and set us apart in emergency medical services.

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

Check out our careers site benefits page to learn more about our benefit options.

Salary Range: $23.25 - $27.98 per hour

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