AP Clerk

Schedule:

• Monday – Friday
• 7:00 AM – 3:30 PM

The Accounts Payable Clerk is responsible for managing the full AP cycle, including invoice processing, vendor payments, and reconciliations. This role requires strong attention to detail, experience with 3‑way matching, and the ability to support general accounting and administrative functions.

• Receive and verify purchase orders and supporting documentation
• Perform 3-way match (purchase order, invoice, receiving documents)
• Match invoices to purchase orders and post to Accounts Payable
• Prepare and process check payments
• Execute daily Secure Pay transmissions to the bank
• Process and post wire transfer payments
• Maintain and organize accounts payable files (including document imaging systems)
• Maintain sales tax audit reports
• Reconcile month‑end open purchase orders
• Reconcile vendor statements and respond to inquiries
• Open and distribute incoming mail daily
• Perform mailroom duties, including outgoing mail processing
• Cross‑train as backup for:
  • Accounting Assistant (A/P duties)
  • Accounts Receivable Clerk
• Perform additional duties as assigned

• Experience with Accounts Payable and 3‑way matching required
• Bilingual required
• Strong attention to detail and organizational skills
• Basic accounting knowledge and reconciliation experience
• Proficiency with accounting systems and Microsoft Office
• Ability to multitask and meet deadlines in a fast‑paced environment