Business Services Accounting Technician

Job Summary

Under the direction of the Fiscal Services Manager, maintains and balances accounting and financial records for District functions; maintains a full set of accounts including accounts payable and receivable, journals and general ledger; prepares comprehensive statistical and financial reports including Board reports, provides guidance and coordinates with other District personnel pertaining to purchase orders, invoices, receipts, back orders and partial payments;

interacts with vendors, customers, faculty and others as required.

• Post invoices, credits to journal and general ledger; prepares and mails checks to vendors for accounts payable. (E)
• Maintains and adds new customers and accounts, billing and payments; posts to journal and general ledger for accounts receivable. (E)
• Maintains control of checks and safe; orders adequate check stock for District disbursing functions, checks register problems. (E)
• Prepares documentation for check runs, ACH and direct deposits; assists with pre-audits, verifies, and posts disbursements to appropriate journals, purchase orders and general ledger. (E)
• Opens, sorts, and distributes mail to appropriate parties. Interacts with district accounting, customers, vendors, banks, outside accountants, financial aid and faculty to resolve discrepancies and clarify issues. (E)
• Reconciles district travel card, purchasing card billing statements and district credit card statements. (E)
• Assists in the reconciliation and balancing of A/P and accruals to general ledger. (E)
• Works with the warehouse to post invoices and credits to the accounting module Banner in both accounts payable and general ledger. (E)
• Works with Banking Institution, Payroll Department and Controller to post payroll records for the District; verifies, corrects, posts to ledger and submits for approval payment of district invoices for payroll. Assists in the reconciliation of all payroll, A/P, cancellations, reissuance and cash to the general ledger. (E)
• Prepares sales tax reports for the District; assists in the reconciliation to Banner and remits payments to the Board of Equalization. (E)
• Assists in preparation of board reports for the District. (E)
• Assists in closing the fiscal year end in Banner for the District after all journals and general ledger postings are entered; assists with adjustment entries ensuring trial balance is accurate. (E)
• Provides work guidance and direction to others; trains and supervise student and temporary workers. (E)
• Performs other related responsibilities as may be assigned. (E)

Education and Experience: Any combination equivalent to: graduation from high school supplemented by college-level accounting courses and three years increasingly responsible financial recordkeeping and accounting clerical experience.

• Accounting principles and practices including preparation of complex financial statements.
• Tax laws and reporting requirements.
• Applicable sections of State Education Code and other applicable laws.
• Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Principles of training and providing work direction.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Technical aspects of assigned program or function.
• District organization, operations, policies and objectives.
• Operation of a computer terminal.
• Oral and written communication skills.

• Perform technical accounting duties and maintain accounts, journals and ledgers related to assigned program operations.
• Prepare financial statements in accordance with District policy and generally accepted accounting principles and practices.
• Add, subtract, multiply and divide quickly and accurately.
• Train and provide work direction to others.
• Work cooperatively with others.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Plan and organize work.
• Maintain records…