Accounting Specialist

Position Overview

POSITION TITLE: Accounting Specialist

FLSA STATUS: Non-Exempt

MANAGER

JOB TITLE:

Sr. Accounting Manager

FTE STATUS: Full-Time

DEPARTMENT: Finance

ISSUE DATE: April 2026

Excelta is a premier manufacturer of precision hand tools, specializing in tweezers, pliers, cutters, and small assembly instruments. With over 60 years of expertise, our tools are engineered to meet the highest standards of precision, reliability, and durability. Trusted by professionals in electronics, aerospace, medical device manufacturing, and other industries, Excelta offers a comprehensive range of products designed for intricate and delicate tasks.

Our commitment to quality ensures that each tool delivers exceptional performance, making Excelta a trusted name in precision hand tools.

The Accounting Specialist is responsible for managing both customer receivables and vendor payables processes, ensuring accuracy, timeliness, and compliance with company policies. This role supports overall cash flow by overseeing collections, cash application, invoice processing, and vendor coordination in a fast‑paced, high‑volume environment.

• Finance
• Purchasing
• Vendors

• Monitor accounts receivable balances and customer aging reports
• Manage collections activities and follow up on past‑due accounts
• Apply and reconcile customer payments (ACH, wire, check, credit card)
• Investigate and resolve unapplied cash, discrepancies, and short payments
• Support customer credit monitoring and evaluate payment trends
• Investigate and resolve customer disputes, deductions, and chargebacks
• Partner with the Accounting Manager to align collections strategies with customer relationships
• Prepare AR aging reports, collection metrics, and cash flow insights

• Process vendor invoices, ensuring proper coding, accuracy, and approvals
• Review invoices for completeness and compliance with company policies
• Monitor open payables and ensure timely invoice processing and issue resolution
• Reconcile vendor statements and resolve discrepancies or missing invoices
• Serve as primary point of contact for vendor inquiries regarding invoices and payment status
• Retrieve and provide invoice copies or supporting documentation upon request
• Maintain accurate vendor records, including contact and tax documentation
• Coordinate with the Accounting Manager on payment timing, priorities, and escalations
• Partner with the Purchasing team to resolve invoice discrepancies and ensure proper documentation

• Support month‑end and year‑end close processes for AR and AP
• Assist with account reconciliations and general ledger tie‑outs
• Maintain organized financial records and documentation
• Follow and support internal controls and audit requirements related to AR and AP processes

• Utilize ERP systems to manage AR and AP activities and ensure data accuracy
• Maintain accurate customer and vendor master data
• Proactively identify and implement improvements to workflows, automation, and reporting
• Support system enhancements and process improvement initiatives Cross-Functional Collaboration
  • Work closely with the Accounting Manager to manage customer accounts and collections strategies
  • Collaborate with the Purchasing team on vendor and invoice‑related matters
  • Communicate with vendors and internal stakeholders to resolve invoice and payment inquiries
  • Escalate risks, delays, or discrepancies to management as needed
  Requirements Education
  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
  • Equivalent experience may be considered
  Experience
  • 3–5 years of experience in accounts receivable, accounts payable, or general accounting
  • Experience in a B2B or manufacturing environment preferred
  • Experience managing both AR and AP functions preferred
  Technical Skills
  • Proficiency in ERP systems and accounting software
  • Strong Microsoft Excel skills (pivot tables, lookups, data analysis)
  • Experience with electronic payments, billing systems, or EDI preferred
  • Understanding of accounting principles and financial processes
  Soft Skills
  • Strong…