Accounting Assistant

Title:

Accounting Assistant Department:
Business Office

Reports To:

Business Office Manager Rate Of Pay: $20.00/hr Starting; $21.00/hr at 90 days; $22.00/hr at 1 Year

Schedule:

Monday & Tuesday 7:30am to 3:30pm

Wednesday, Thursday, & Friday 7:30am to 12:30pm

This is an entry to mid-level assistant position. The ideal candidate would be highly organized and detail oriented with outstanding analytic and problem-solving abilities. It is also important that you are able to work effectively with minimal oversight, while also functioning well in a team environment. Basic knowledge of Account Payable is a plus.

• Assists with AP aging
• Assists with various department related to special projects
• Expense vouchering
• Purchase Order vouchering
• GL Coding
• Daily check run, register, post checks, and check clearing
• ACH push and ACH pull
• Reconcile vendor statements
• Discrepancy voucher balancing
• Scheduling package pick-up
• Daily Mail Run
• Credit card receipt reconciling
• Incoming phone coverage, directing calls
• Customer refunds
• Employee reimbursements
• Posting payments to customer accounts via checks, cash, credit cards etc.
• Responding to customer needs by providing account details via invoices, statements, and AR aging's
• Cross training for accounting needs in AR and AP for coverage within the department

• Maintaining a professional demeanor interacting with customers, even in stressful situations
• Collects and researches data
• Identifies and resolves problems in a timely manner
• Gathers and analyzes information skillfully
• Protects organization’s value by keeping information confidential
• Presents numerical data effectively
• Able to read and interpret written information.
• Prioritizes and plans work activities
• Uses time efficiently
• Sets goals and objectives daily, weekly, monthly, quarterly, annually
• Participates in meetings
• Displays willingness to make decisions
• Exhibits sound and accurate judgment
• Supports and explains reasoning for decisions;
  Includes appropriate people in decision-making process;
  Makes timely decisions
• Follows established collection methodologies in all communications with customers

• Microsoft Word, Excel, and Outlook
• Excellent written and oral communication
• Excellent customer service skills
• Expense vouchering
• Purchase Order vouchering
• GL Coding
• Daily check run, register, post checks, and check clearing
• ACH push and ACH pull
• Reconcile vendor statements
• Discrepancy voucher balancing
• Cash handling and payment processing
• Multi-line phones

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location:

In person – Durham Ca