Accounts Receivable Administrator ; Temporary Term; Vernon

Accounts Receivable Administrator I

Temporary Term, Vernon, BC

The Accounts Receivable Administrator I is responsible for posting customer payments, maintaining items, online billing entries, and corrections in an accurate and timely manner. They upload and balance Vernon Office cheque batches into Get Paid software and support the scanning process as required.

They work closely with internal departments and Store Divisions to ensure established processes and protocols are followed. They support the month‑end process by breaking out and distributing various month‑end reports.

This level follows established processes and guidelines as established by the business.

AR Report Distribution

• Break out and distribute various month‑end AR reports to locations and internal departments as set out in month‑end procedures

Cash Reports in People Soft

• Post incoming store cash report information into People Soft
• Ensure payments are applied accurately and according to customer remittances
• File cash reports online
• Process correction cash reports when required

Apply Payments in the Get Paid Software

• Load and balance Vernon Office cheque deposit batches
• Post EFT, Online Banking, Interac e‑transfer payments, linking customer remittance information for audit purposes
• Work with the Collections group to follow up on unidentifiable payments or missing remittances.

Account Maintenance

• Verify, process, and file any adjustments to customer accounts ensuring appropriate accounting entries are used (offsets, write‑offs, transfers, and online billings)
• Identify and advise Department Manager of any unusual requests that do not follow established procedure guidelines

Cheque Requests

• Review, process and submit credit balance cheque requests to Accounts Payable for processing
• Ensure online cheque book is up to date to avoid duplicate cheques
• Process reversals in AR in the event a cheque originating from AR is voided or stale dated
• Field customer inquiries and provide supporting documentation if required

Customer Service

• Field procedural inquiries regarding customer account payments or Cash Reports
• Assist the Customer Service line, IS Support Services and the Credit Department with AR inquiries, data validation and sourcing backup documentation

• Minimum 1 year experience working in an office environment

• Familiar with basic AR procedures
• Proficient in Excel
• Knowledge of accounting principles and processes
• Demonstrates the willingness and enthusiasm to learn
• Excellent interpersonal and communication skills
• Ability to multi task and prioritize workload
• Robust work ethic
• High focus on customer service
• High level of maturity and professionalism
• Work well within a team

• Grade 12 or GED equivalent

• Competitive compensation package. The target compensation for this role is $43,480 to $49,980 per year based on experience.

To be considered for this position at this time, candidates must be legally eligible to work for any Canadian employer. A Canadian Criminal Record Check may be required for certain positions as part of the final stages of the hiring process.