Office Manager Job in Canoga Park, CA

Office Manager

We are looking for an Office Manager to lead the financial and administrative activities that keep a CPA office running effectively. This position combines ownership of billing, receivables, payroll coordination, and daily office support in a fast-paced, team-oriented environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage both accounting-related tasks and operational priorities with confidence.

Responsibilities:

• Direct the full invoicing process for client services, preparing accurate billing documents and confirming charges are issued on schedule.
• Monitor outstanding receivables, post incoming payments, investigate account variances, and follow up on overdue balances until resolved.
• Administer semi-monthly payroll for a small employee population while maintaining confidentiality, accuracy, and adherence to required deadlines.
• Enter deposits, cash activity, and other routine financial data into Quick Books and maintain well-organized accounting records.
• Review payment status tied to tax-related work and confirm electronic filings are released only after required client balances have been satisfied.
• Support bookkeeping and record maintenance across multiple business entities to ensure reliable financial documentation.
• Oversee office operations by managing supply levels, coordinating with service providers, and helping equipment and workplace resources remain functional.
• Assist with onboarding by organizing employment documentation, preparing work spaces, and coordinating orientation logistics.
• Maintain administrative files, office procedures, and internal records while identifying practical ways to improve efficiency.