Accounts Payable Specialist Job in Pacoima, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in California in a contract position with the potential to become permanent. This role supports day-to-day accounting operations while also helping maintain an organized and welcoming office environment. The ideal candidate is comfortable handling invoice processing, payment activity, vendor communication, and administrative coordination with accuracy and professionalism.

Responsibilities:

• Process and input accounts payable invoices and cash receipt information with a high degree of accuracy and timeliness.

• Communicate with vendors to research and resolve billing questions, payment issues, and invoice discrepancies.

• Prepare and coordinate weekly payment runs, including check processing and related documentation.

• Sort and distribute incoming mail while maintaining office supply levels through regular monitoring and purchasing.

• Support the Controller with monthly payroll reconciliations and the preparation of project cost reports and summary documents.

• Arrange meetings, travel, and other team activities to ensure smooth scheduling and coordination.

• Apply proper account coding to invoices and assist with ACH-related payment processing as needed.