Accounts Payable Specialist Job in Newport Beach, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Newport Beach, California in a contract to permanent capacity. This position is well suited for someone who is highly organized, accurate with financial details, and comfortable managing a steady volume of invoice activity. The role will support day-to-day payable operations, vendor communication, and recordkeeping while using Great Plains to help maintain timely and compliant payment processing.

Responsibilities:

• Manage a large portfolio of vendor accounts while ensuring adherence to internal accounting policies and payment procedures.
• Examine invoices for accuracy, confirm pricing and totals, and apply eligible discounts when appropriate.
• Prepare and process high-volume invoice batches for payment with strong attention to timing and detail.
• Validate financial information and supporting documentation to maintain accurate accounts payable records.
• Investigate discrepancies related to invoice details, pricing, or approvals and follow through to resolution.
• Gather required payment information and confirm that invoices and requisitions have proper authorization before processing.
• Create and maintain organized payment documentation, including invoices, receipts, and related backup for audit and filing purposes.
• Build and update Excel tracking sheets containing invoice data, vendor details, coding, and payment information in line with accounting guidelines.
• Respond to vendor questions in a detail-focused manner and provide general administrative support to meet departmental needs.