AP ​/ AR Job in St. Helena, CA

Accounts Payable / Accounts Receivable Specialist

We are looking for a dependable AP / AR detail-oriented specialist to join a winery team in St Helena, California, on a Contract basis. This onsite opportunity is ideal for someone who can step into a busy accounting environment, manage payables and receivables accurately, and keep daily financial activity moving efficiently. The role supports a collaborative team and requires someone who is comfortable working independently, communicating clearly, and maintaining strong attention to detail in a fast-paced setting.

Responsibilities:

• Process vendor invoices each day, verify details for accuracy, and enter transactions promptly to support timely payment activity.
• Use Microsoft Dynamics Business Central and Continia to prepare invoice records, apply coding, and move documents through internal approval steps.
• Review payables for duplicate entries, missing information, and coding issues, then resolve discrepancies before final release.
• Coordinate invoice approvals with internal stakeholders and monitor open items to prevent delays in the AP workflow.
• Maintain vendor records by assisting with new supplier setup, updating account information, and responding to routine inquiries.
• Track outstanding receivables, work with the wholesale team on collection follow-up, and help keep customer balances current.
• Support account reconciliation and prepare accurate reporting related to accounts receivable activity.
• Administer depletion allowance claims by reviewing distributor documentation, entering credit memos, and ensuring records align with compliance requirements.
• Contribute to accounting continuity during a period of team change by adapting quickly to priorities and helping maintain organized financial processes.