Accounts Payable Specialist

Accounts Payable Specialist

Department
:
Accounting and Finance

Reports To
:
Controller (direct);
Chief Financial Officer (indirect)

Classification
:
Full-time; hourly, non-exempt

Work Hours
: 7:30 a.m. to 4:30 p.m.

Location
:
Commerce, California - onsite

Talley LLP is representing a confidential, multi-entity organization in Commerce, California, in its search for an experienced and detail-oriented Accounts Payable Specialist. This position will support accounts payable activities across multiple entities and operating locations. Working closely with the Senior Accounts Payable Specialist, this role will share responsibility for invoice processing, vendor management, payment preparation, pass-through expense tracking, reconciliations, and month-end close support.

The successful candidate will bring strong attention to detail, organization, follow-through, and the ability to manage a high volume of transactions while maintaining accurate financial records and effective internal controls.

• Collaborate with the Senior Accounts Payable Specialist to manage daily accounts payable workflow and priorities.
• Review, code, and process high-volume vendor invoices accurately and on schedule across multiple entities and locations.
• Confirm that invoices include appropriate approvals and supporting documentation.
• Ensure expenses are recorded to the correct entity, location, department, general ledger account, and accounting period.
• Identify duplicate invoices, incorrect charges, missing approvals, and other discrepancies before payment.
• Enter invoices, credits, and adjustments into Microsoft Dynamics 365 Business Central.
• Monitor outstanding invoices and help maintain accurate accounts payable balances.

• Identify customer-reimbursable and pass-through expenses associated with specific locations or contracts.
• Code pass-through invoices to the appropriate customer, location, entity, and general ledger account.
• Maintain the supporting documentation required for customer billing and reimbursement.
• Coordinate with billing and accounting personnel to ensure reimbursable expenses are communicated and billed promptly.
• Reconcile pass-through expenses to customer billings and identify unbilled or unrecovered costs.
• Research and resolve discrepancies among vendor invoices, payments, and customer reimbursement activity.

• Maintain accurate vendor records, payment terms, tax documentation, and account information.
• Review vendor statements and resolve invoice, credit, and payment discrepancies.
• Prepare ACH, check, wire, and other approved vendor payments for review and authorization.
• Verify payment amounts, vendor information, due dates, approvals, and supporting documentation before processing.
• Monitor payment terms and due dates to minimize late fees and maintain positive vendor relationships.
• Respond professionally and promptly to vendor inquiries.
• Assist with annual vendor reporting and Form 1099 requirements.

• Reconcile vendor statements, accounts payable balances, and assigned liability accounts.
• Research aged payables, debit balances, unapplied credits, and other reconciling items.
• Identify invoices received but not recorded and assist with appropriate accruals.
• Ensure invoices and payments are recorded in the proper accounting period.
• Complete assigned accounts payable reconciliations and close responsibilities within established deadlines.
• Maintain organized supporting documentation for financial reporting and audit requirements.

• Partner with the Senior Accounts Payable Specialist to maintain consistent processing and coverage.
• Share workload based on transaction volume, deadlines, entity assignments, and departmental priorities.
• Cross-train on critical accounts payable functions to provide backup coverage during absences, month-end close, and high-volume periods.
• Coordinate with accounting, operations, billing, and location management to resolve invoice and coding issues.
• Communicate outstanding issues, payment concerns, and process…