Administrative Assistant

About the Role

Location:

Fontana, CA (100% Onsite). Position type:
Full-Time, 8 AM – 5 PM. Pay: $23‑$25 per hour.

We are seeking a highly organized Department Administrator to support a senior leader and their cross‑functional team within a premier, lean automotive logistics operation. Our facility serves as a vital distribution hub supplying parts to a major dealership network while overseeing a third‑party logistics partner. The ideal candidate works independently, exercises sound judgment, and remains composed while managing competing priorities.

• Calendar & Travel Management:
  Actively manage complex calendars, resolve scheduling conflicts, and coordinate domestic and international travel.
• Executive & Team Support:
  Prepare correspondence, high‑level presentations, and reports; track key deliverables, take meeting minutes, and ensure actionable follow‑ups.
• Financial Administration:
  Manage expense reporting, reconciliation, and invoice processing with high data accuracy.
• Event Planning:
  Organise internal and external meetings, offsites, vendor/dealer events, and support operational business‑planning cycles.
• Project Assistance:
  Track project timelines, identify workflow inefficiencies, and provide ad‑hoc support across Operations, Finance, and IT.

• Experience:
  
  3–5+ years of administrative or department support experience, preferably supporting leadership or cross‑functional teams.
• Skills:
  
  Expert proficiency in MS Office (Word, Excel, PowerPoint, Outlook); exceptional written and verbal communication.
• Traits:
  Highly discreet with sensitive data, organised, and solutions‑oriented with minimal supervision.

• Experience in automotive, supply chain, or warehousing environment.
• Familiarity with Warehouse Management Systems (WMS) or project management tools.

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation, please contact

Pay offered to a successful candidate will be based on several factors including education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including medical, prescription, dental, vision, AD&D, and life insurance offerings, short‑term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance; those in Los Angeles County will be considered in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act; and all qualified applicants will be considered in a manner consistent with applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.