Advancement Coordinator

Location: Atherton

Why Work at Sacred Heart Schools, Atherton?

Sacred Heart Schools, Atherton offers more than a job, it’s a chance to be part of a mission-driven community dedicated to shaping the next generation. Whether you’re coming from education or seeking a career change, you’ll find meaningful work in a collaborative, values-based environment.

Our school calendar supports strong work-life balance while still reflecting the dedication our work requires. Staff receive 19 paid holidays annually, and faculty receive 30, along with extended time off in the summer. Both staff and faculty also receive PTO and sick time, allowing for flexibility and real opportunities to recharge.

We offer exceptional benefits, including a generous retirement plan that does not require employee contributions, along with complimentary lunches and on-site parking to make your day-to-day experience easier.

Most importantly, Sacred Heart is a place of purpose and community, where employees can engage beyond their primary roles and contribute to an environment focused on growth, learning, and developing future leaders.

Position Title:

Advancement Coordinator Department:
Advancement

Reports To:

Chief Advancement OfficerFLSA Classification:
Non-exemptFTE (Full-Time Equivalent): 100%
Schedule of Duties: 12-Month Salary Range: $60,000 - $80,000 based on an hourly rate of pay Position

Purpose:

The Advancement Coordinator is the department hub for all Advancement Office services. This role implements administrative systems, procedures, oversees administrative projects, and manages ad hoc projects as assigned by the Chief Advancement Officer.

Specific Expectations for Advancement Staff:
In addition to duties and essential job functions listed in job descriptions, the following responsibilities are expected of all employees in the Advancement Department:

Professional development as required and approved by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of, or participation in, mandatory meetings and/or events as directed by your supervisor including but not limited to the Director’s Days, Annual Auction, Gratitude Day, and Grandparents’ & Special Friends’ Day. All employees will be paid appropriately and according to current law.

In the case you are required to work outside of your normal work schedule, non-exempt employees will receive overtime pay, as eligible.

Essential Duties:

Maintain and update all office prospect and donor records (digitally and hard copy as appropriate)
Assist Advancement Services to ensure that gifts are receipted and acknowledged accordingly

Work with Advancement Services to resolve issues and communicate with donors where necessary

In conjunction with other staff, plan receptions, production of donor plaques, signage, and other donor recognition vehicles

Maintain office communications including phones, messages, mail, and deliveries

Partner with the Chief Advancement Officer and Leadership Giving & Stewardship Manager on donor relations items including: proposal writing, stewardship reporting, acknowledgement correspondence, fundraising reports, donor signage production and management, recognition event planning and implementation.

Partner with the Chief Advancement Officer and Leadership Giving & Stewardship Manager and the on-campus art documentation, management, and maintenance as appropriate

Work with the Events Team to support the planning, implementation, and logistics of events and receptions

In coordination with the Alumni Relations & Past Parent Engagement Manager, coordinate communications and stewardship of alumni and past parent donors to increase engagement with the School Identify opportunities for speaking engagements for SHS Administrators in the community to highlight the opportunities for supporting SHSAssist with the management of all volunteer records and assignments

Prepare donor materials for solicitation, marketing, stewardship as needed including print, digital (video), and social media

Attend committee meetings as needed

Project manage the design creation, editing, and publication of the Annual Report Run point on the SHS Wreath Project in…