Construction Fund Control Specialist

Construction Administrative Assistant

Essential functions include the following. Other duties may be assigned.

• Provide administrative support to the Construction & Development department.
• Review construction draw requests from the borrower's invoice that shows billing documents, which include labor and material releases. Verify information is accurate and correct.
• Assist with vetting and gathering all necessary information concerning the borrowers for review and approval.
• Update and keep track of all expenses related to each project for budgets.
• Add all invoices for each project to ensure expenses are on track.
• Review cost ledgers and conduct cost analysis on inspection reports.
• Respond and liaise with the borrower to ensure that they are kept updated on the status of their project and the processing of their construction draws.
• Maintain and keep track of all baseline inspections, re-inspections, and funding inspections to ensure they are done accurately, and once completed, forwarded to the appropriate department.
• Respond to customers' and borrowers' requests and/concerns and provide solutions.
• Create reports as needed.
• Other duties as assigned.

Education and Experience

• Must have a High School Diploma or GED; a Bachelor's degree preferred.
• Minimum two years of construction fund control experience.
• Minimum 1 year of general administrative assistant experience, working in real estate or construction and development industry.
• Some knowledge of property evaluation.
• High degree of comfort working with numbers and accounting.
• Accounting experience is a plus.
• Proficient in Microsoft Suite (Outlook, Word, PowerPoint, Excel).
• Strong interpersonal and communication skills with exceptional follow-through abilities.
• Excellent customer service skills.
• Strong written and verbal skills.

Knowledge, Skills, and Abilities

• Strong business acumen.
• Takes initiative with a clear business purpose in mind.
• Adapts to change easily in a fast-paced work environment.
• Follows directions easily.
• Strong time management skills.
• Team Player.