Administrative Assistant

employment opportunity with the city of vernon

administrative assistant (part-time)

monthly salary: $27.9942 - $34.0272 (hourly)

final filing deadline

sunday, july 19, 2026, at 11:59 pm or when we receive the first 100 qualified applications, whichever occurs first

this recruitment is to fill one part-time vacancy in the city clerk department and to establish an eligibility list to be used for future vacancies.

under basic supervision from the assigned supervisor, the position performs various routine clerical and administrative support functions to assist departmental operations. Duties include preparing correspondence, reviewing applications and documents for completeness, maintaining departmental records and filing systems, and conducting research and special projects.

distinguishing characteristics: the administrative assistant position is the second level role in this job series. Incumbents work under basic supervision and perform a variety of routine and supportive clerical duties. This role involves regular contact with individuals within the department, as well as with other departments, outside agencies, and the general public on specialized matters.

essential functions, as defined under the americans with disabilities act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

• performs routine clerical support within the area of responsibility; reviews applications and documents for completeness; organizes and maintains departmental records and filing systems; scans documents for records retention
• provides customer service at the front desk; answers, screens, and directs incoming telephone calls; responds to public inquiries and requests for information; schedules appointments; opens and distributes interoffice mail
• types, formats, edits, and proofreads correspondence, meeting agendas, reports, and documents; composes routine correspondence; makes copies and organizes documents
• processes a variety of permits and permit applications
• uploads current information to the city’s website
• purchases office supplies; organizes and maintains supply room; processes requests for payments; reconciles billing statements
• processes or assists in processing personnel status changes and the department’s payroll
• conducts a variety of general office duties, including data entry
• maintains and enforces all aspects of security and confidentiality of records and information
• enters, compiles, and summarizes financial or other data, and prepares routine or special reports
• processes requests for information and attempts to resolve them by researching files and records; explains rules, policies, and procedures; explains the proper use and completion of forms and documents; refers matters requiring policy interpretation to the supervisor for resolution
• performs technical research activities and special projects
• serves as backup for other positions to ensure continuity of operations during absences
• supports the relationship between the city of vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and city staff; maintains confidentiality of work-related issues and city information; performs other duties as required or assigned

education, training and experience guidelines:

possession of a high school diploma or ged, and one (1) year of administrative support, including customer service experience.

knowledge of:

• city organization, operations, policies, and procedures
• city code, city ordinances, and standard operating manual
• principles and practices of office administration
• records management principles
• telephone etiquette and customer service protocol
• customer service standards and protocols
• business computers and standard ms office software applications

skill in:

• city organization, operations, policies, and procedures
• city code, city ordinances, and standard…