Records Technician III - Bilingual

Job Title

Records Management Support

Under general supervision, performs records management support duties for the County Clerk-Recorder & Registrar of Voters. Requires compliance with federal, state, and local laws, codes, statutes, and ordinances. Incumbent may be responsible for coding, storage, security, retrieval, receiving fees, disposition of official records, and assisting with the conducting of elections.

This position performs advanced journey level technical work that is focused on independence of judgement and action; latitude for interpretation in the specialized and complex legal requirements governing public recording and indexing of legal documents; and may serve as a specialist or lead person over lower-level Records Technicians or extra-help staff.

There are currently three (3) regular, full-time positions available within the County Clerk-Recorder & Registrar of Voters Agency:

• Clerk and Recorder Division: This one (1) position will be based out of the County Clerk-Recorder's East County office located in Thousand Oaks and may require travel throughout Ventura County; requires Spanish bilingual skills.
• Elections Division: Two (2) positions will be based out of the County Clerk-Recorder & Registrar of Voters (Elections Division) office located in Ventura and may require travel throughout Ventura County.

The ideal candidate is a detail oriented professional with strong customer service and excellent organizational, time management, interpersonal and communication skills; computer literate with strong Microsoft Word, Excel, PowerPoint, and Outlook skills; able to multi-task, work effectively with rapidly changing priorities in a timely manner and with a high degree of accuracy; able to perform public speaking; and able to address public inquiries, with courtesy, tact, and diplomacy, under occasional stressful public contact, consistent with department rules, practices, and protocols.

Records Technician III is represented by the Service Employees' International Union (SEIU) and is eligible for overtime compensation

Opening Date:
Tuesday, May 12, 2026

Closing Date:
Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs

Review of Applications:
Applications will be reviewed on a weekly basis beginning the week of May 18, 2026.

Duties may include but are not limited to the following:

• Answers questions that require searching for and abstracting technical data and information; provides detailed explanations of laws, policies, and procedures; refers unusual inquiries to the immediate supervisor.
• Receives monies and issues receipts for services according to standard policies.
• Receives and examines legal documents in the mail and over the counter from title companies, attorneys, and the public.
• Examines and indexes legal documents affecting title to real and personal property for conformity to applicable State laws and local ordinances relating to ownership and encumbrances, presence of legally required information and signatures, and proper notarization or acknowledgement.
• Examines and indexes legal documents and reviews for correct form and timelines, administers oaths; affixes seals and stamps to endorse or certify documents.
• Issues marriage licenses and performs wedding ceremonies.
• Cites state laws and local ordinances providing the basis for accepting or rejecting legal documents presented for public filing and recording.
• Responds to questions and complaints (in writing if necessary) from title companies, attorneys, real estate agents and the general public regarding the recording and filing of legal documents in the County Clerk and Recorder's Office.
• Assists the public in researching title to real and personal property, filling out proper forms and explaining fees, rules, and procedures on the phone or over the counter.
• Assists in training staff in department policies and procedures and legal codes governing the operation of a County Clerk and Recorder's Office and the filing and recordation of documents.
• Performs related duties as assigned.

Elections Division

• Performs a variety of administrative, technical, and operational duties in support of election activities, such as data entry, document verification, and customer service.
• Assists the public and representatives from outside agencies in completing forms and explaining rules, regulations and procedures.
• Reviews, processes, and maintains election-related documents and records, ensuring accuracy, completeness, and compliance with applicable laws, regulations, and policies.
• Supports all phases of the election process, including preparation, execution, and post-election activities.
• Assists with developing, updating, and implementing elections procedures, guidelines, and training materials.
• Supports with the recruitment, training, and coordination of temporary and extra-help staff.
• Assists with public…