Executive Assistant; Bilingual Japanese Valley Center, CA

Executive Assistant

A growing international company is seeking an experienced Executive Assistant fluent in both Japanese and English to provide high-level administrative support to executive leadership across U.S. and Japan-based operations. This is an exciting opportunity for someone who enjoys working in a fast-paced, global environment where professionalism, discretion, and exceptional organizational skills are highly valued. The ideal candidate is proactive, resourceful, and capable of anticipating executive needs while managing multiple priorities with confidence.

If you enjoy being a trusted business partner and thrive in an environment where no two days are alike, we'd love to hear from you.

Responsibilities

Executive Support

• Manage complex executive calendars across multiple time zones
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting
• Schedule executive meetings, video conferences, and board presentations
• Prepare reports, presentations, meeting agendas, and executive correspondence
• Maintain confidential records and sensitive business information

Administrative Operations

• Translate verbal and written communications between Japanese and English when needed
• Coordinate meetings with international stakeholders and business partners
• Track action items and project deadlines for executive leadership
• Assist with event planning and company meetings
• Support special projects and cross-functional initiatives