Office Technician; Typing

Job Title

Under the general direction of the Correctional Lieutenant, Inmate Assignments, this position is expected to exercise a high degree of initiative and independence in assuming responsibility for providing overall clerical support for the office. This position may supervise two or more inmate clerks, involving the preparation and submission of time cards, reports, and behavioral documentation if needed.

Review, track, and log missing/overdue Inmate Assignments Office (IAO) documents such as inmate work supervisor reports (CDC-101), Inmate Job Description s, missing inmate timecards, non-timecard time gaps (CDC-191), including contacting inmate supervisors for documents. Handwritten and typed reports as required for Inmate Assignment Lieutenant (IAL), memorandums, letters, and Inmate Appeal (CDC-602) responses. Transcribe, compile, and process informational reports and statistics from the Record's Office and other sources, in order to maintain IAO compliance.

Assist IAO staff in accordance with daily duties, including various tasks related to the DDPS computer system, answer incoming calls regarding inmate assignment questions from various staff members, process CDC-602's, memos, inmate pay position report, budget report, and other duties as needed. Assist the IAL with audits and training of staff. Take independent action to resolve problems and/or respond to questions from various levels of staff regarding WIP/IAO procedures.

Collects data and calculates statistical information, prepares weekly, monthly, quarterly, and annual reports as deemed necessary. Regularly reviews Administrative Bulletins, Title 15, DOM, and Operations Procedures (OP) revisions, policy memorandums and other official communications to maintain familiarity with institution/departmental operations policies and procedures, maintains up-to-date files of such materials for review. Serves as receptionist for the IAO; distributes mail on a daily basis and takes messages for staff members.

Disseminate information as required.

Train and supervise two inmate clerks; assign and review their work for accuracy. Maintain inmate pay time sheets and timecard. Ensure inmate porters receive their CDC 101's and reports are completed in the computer system. Provide Central Control with inmate count.

Marginal functions:
Order equipment and office supplies. Request service and work orders as needed. Attend all training, meetings, and seminars as needed or required. Performs other related duties.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note:

Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the Duty Statement.