Executive Assistant to District Leadership Job San Jacinto California USA,Administrative/Clerical

Location: San Jacinto

Executive Assistant to District Leadership

Date Posted: 7/22/2026
Location:

District Wide
Closing Date: 07/27/2026

Job Opened: 7-22-26 Job Closes: 7-27-26

Location:

District Wide

Calendar:
District Office Calendar 202 days/10 hours a day

Benefits:
Health Insurance w/Vision, Dental, Group Life Insurance, Persi
(Sick Days, Personal Days, Vacation Days)

Salary:
Pro-Rated for the 26-27 fiscal year starting salary range $53,403

TITLE:

EXECUTIVE ASSISTANT TO DISTRICT LEADERSHIP

QUALIFICATIONS

Higher education degree (Associates Degree or Higher) with an emphasis in financial recordkeeping, accounting, or public/private management systems

OR High School Diploma or General Education Degree and two years of responsible financial recordkeeping or public/private administration with one year working with minimal supervision

Business office experience and knowledge of a school district's programs and activities

Experience with Tyler and Skyward OR experience using other web-based accounting and/or management system platforms

Experience with Microsoft Office Suite, Google Workplace, Excel Spread sheets

High level of competence in typing, filing and general computer knowledge

Knowledge of office equipment and efficient office procedures

Articulate and Adaptable Communicator on the phone and in person

Works well under pressure and deadlines

Collaborative team player

Strong Interpersonal Skills

Systematic Workflow Management

Data-Driven Coordination

Methodical Problem-Solving

Detail-Oriented Resource Planning

PRIMARY RESPONSIBILITY TO

Superintendent and Department Directors

JOB SUMMARY

The Executive Assistant to District Leadership will perform complex administrative, clerical, and accounting functions that will provide high-level executive support, as needed and prioritized, to key District departments, including the Superintendent, Operations, Human Resources, Payroll, Business Services, Technology, Food Services, and the Board of Trustees. This position coordinates department-wide operational logistics, manages state and regulatory compliance reporting, and oversees specialized administrative workflows to ensure efficient operations and effective support across District leadership.

MAJOR

DUTIES AND RESPONSIBILITIES

Departmental Operations:
Coordinates multi-departments calendars, purchases supplies, and maintains central filing systems.

Assists Superintendent with setting up meetings, maintaining their calendar and drafts executive communications.

Compliance & Data Tracking:
Prepares state-mandated district reports.

Budget Support:
Monitors departmental funds, processes invoices, and assists with annual budget preparation.

Meeting & Event Coordination:
Organizes district-wide meetings and events.

Assists HR with onboarding, substitute management and grievances.

Assists Operations Coordinator with work order routing, vendor management and safety compliance.

Assists Technology with asset tracking, software licensing and helpdesk logistics.

Assists Food Service with Federal Program Compliance, Health inspections and supply chain support.

Provides support to the Board Clerk and Board Board meetings and of Trustees, as needed, with recordkeeping.

Performs accounting and financial transaction support by processing accounts payable, accounts receivable, billings, purchasing documents, vendor payments, receipts, invoices, purchase orders, and other financial records; verifies transactions, assigns budget codes, reconciles accounts, and resolves billing discrepancies.

Assists in maintaining accurate financial records and accounting systems by collecting, reviewing, coding, entering, reconciling, and auditing financial and statistical data; establishes and maintains auditable records and filing systems; assists with budget monitoring, financial reporting, and audit activities.

Provides administrative and operational support for business services by ensuring compliance with District accounting procedures, maintaining authorized access to financial systems and corporate accounts, coordinating document processing, and supporting the efficient operation of assigned accounting functions.

Receives, greets and directs visitors; responds to inquiries and provides a variety of general information to personnel, students, parents and the public.

Communicates with personnel and outside agencies to exchange information and resolve issues or concerns.

Performs various administrative and clerical duties in support of assigned functions as required.

All of the above are as needed and prioritized by the Superintendent in coordination with Department Directors.

Other Duties

Assists in Policy, Job Manual, and Employee Handbook updates.

Leads the Asset tracking. Full inventory every quarter, follow Idaho State and Federal guidelines as applicable.

Assists in Fiscal Year Rollover processes.

Assists in Audit procedures.

Leads changing the current account masks to follow IFARMS compliance.

Upholds and adheres to all district policies.

Keeps the immediate supervisor informed of activities and any issues that…