Clerk-Recorder Elections Coordinator

Clerk Recorder/Elections Coordinator

Interviews to be held Wednesday, September 2nd, 2026. DEFINITION:
This position's focus is Elections and will be assigned updating election materials including instructional manuals. Under general supervision, to perform the more difficult and complex administrative work involved in the elections and examination, cashiering, recording, indexing and verifying of documents in the Recorder Division; provide lead direction and supervision when assigned in the Clerk, Election, and Recorder divisions; and to perform related work as required.

Incumbents may be assigned to either the Elections or Clerk-Recorder's Office, and may be cross-trained and rotated between the divisions of the department.

DISTINGUISHING CHARACTERISTICS Clerk Recorder/Elections Coordinator I This is the entry level in the Clerk-Recorder/Elections Coordinator class series. Incumbents will be in a learning capacity and perform a variety of assignments where they will gain substantive knowledge of the functions, policies, and procedures of each division of the office. This class is distinguished from Clerk-Recorder/Elections Coordinator II in that incumbents perform assignments, under closer supervision.

Clerk Recorder/Elections Coordinator II This is the advanced working level in the series. Incumbents in this class are lead workers, may provide supervision to lower level classifications and/or subordinates and are distinguished from the Coordinator I level by the independent judgment, specialization of elections coordination duties and broad knowledge and understanding of county, state and federal laws, rules and regulations governing their specialties, as well as the ability to perform the full scope of the Clerk-Recorder/Election Coordinator job assignments with minimal direction.

Incumbents in this class may have full supervisory responsibility over others.

• Provides training and supervision of subordinate staff; assesses workload and establishes priorities.
• Assists in the interpretation and implementation of related laws, rules and regulations; maintains current Clerk-Recorder's/Elections procedures and manuals to ensure compliance.
• Responds to questions of a technical nature, regarding initiative, referendum, recall and other election procedures; complex data entry and processing.
• Examines documents pertaining to vital records and elections forms and filing for proper form, sufficiency of information, and conformance with legal requirements;
  Ensures document transfer taxes and filing fees are accurately computed, collected and recorded; maintains and audits a variety of legal documents and vital records, and accounts; maintains accurate account of all documents recorded daily and posts transfer tax daily; establishes and maintains processes for and prepares certified copies of records for the public including birth and death certificates and marriage licenses.
• Provides support for specialized departmental computer applications, updating voter database and coordinates information and balloting systems with the Secretary of State's Office and various vendors; serves as liaison with the County's IT, GIS and other departments when needed.
• Maintains voter registration records including processing affidavits, contacting registrants for additional information, verifying petitions, maintaining district & precinct information, updating data, generating reports, notices and labels, maintaining affidavit files, and notifying other counties of new registrants.
• Develops and maintains election specific candidate nomination guide and coordinates the nomination process; serves as Filing Officer for Fair Political Practices Commission Campaign filings; audits required percentage of forms each year.
• Prepares proofs, assembles, orders and distributes publications, resolutions, notices, sample ballots, ballots and other printed materials related to elections within the County.
• Plan and direct the tabulation and canvassing of election returns.
• Operates related computer equipment, identifying and resolving problems; writes, installs, tests and certifies elections programs; maintains custody of ballots, and hand counts or operates computerized ballot scanners to count ballots; checks, sets up, performs basic maintenance and adjustment of voting equipment, and assigns distribution to precincts.
• Coordinates and secures polling places; surveys for accessibility compliance; recruits, and oversees training and provides direction to temporary poll workers, confirms and calculates established pay; develops and maintains the Student Poll Worker Program.
• Processes and audits accounts payable and accounts receivable; maintains, tabulates, prepares and submits reimbursement claims to the State for mandated election costs; may assist in budget preparation.
• Attend related meetings, workshops and seminars to stay current on Election laws and industry best practices.
• Issue and register marriage licenses; conduct civil marriage…