Executive Assistant

Executive Assistant

We are looking for an experienced executive assistant to support senior leadership and help keep daily business operations running smoothly in California. This contract-to-permanent position is well suited for someone who thrives in a fast-paced setting, communicates effectively, and can balance executive support with operational coordination. The ideal candidate brings strong judgment, exceptional writing ability, and the confidence to manage shifting priorities while delivering a high level of service.

Responsibilities:

• Provide high-level administrative support to executives, ensuring schedules, communications, and priorities are managed efficiently.
• Coordinate complex calendars, meetings, and appointments while anticipating conflicts and adjusting plans as business needs change.
• Arrange business travel, prepare detailed itineraries, and oversee related logistics to support seamless executive movement.
• Track invoices and assist with expense-related documentation to maintain organized and accurate records.
• Review key projects and follow up on action items to help leadership maintain momentum on important initiatives.
• Support day-to-day office and team operations by keeping workflows organized and addressing time-sensitive needs promptly.
• Serve as a reliable point of contact for internal teams and external partners, delivering responsive and high-quality customer service.
• Contribute to team oversight and coordination efforts by helping align tasks, priorities, and communication across the group.